J059--INTENT TO SOLE SOURCE | On-Site TempTrak Sensor Calibration - MARTINSBURG VAMC Annual Preventive Maintenance (VA-26-00051693) JUNE 1, 2026 - MAY 31, 2027
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Martinsburg VAMC, has issued an Intent to Sole Source for On-Site TempTrak Sensor Calibration and Annual Preventive Maintenance. This notice is for market research purposes to identify qualified small businesses capable of performing the work, despite the anticipation of a sole source award. The service ensures accurate temperature and humidity readings for critical refrigeration equipment, enhancing patient care and safety. Responses are due May 26, 2026, at 1:00 PM ET.
Scope of Work
The contractor will provide all labor, materials (including replacement batteries), tools, and services necessary for on-site calibration of identified TempTrak sensors at the Martinsburg VAMC and its Community Based Outreach Clinics (CBOCs). Key requirements include:
- Performing annual calibration of TempTrak sensors.
- Uploading all resulting certification documentation into the TempTrak system.
- Checking in daily at the front desk and being escorted during work performance.
- Wearing masks as required in hospital/clinical buildings and patient care areas.
- Delivering a closeout package with detailed calibration certification results.
Contract & Timeline
- Opportunity Type: Intent to Sole Source (Special Notice)
- Anticipated Award Type: Sole Source (Firm-Fixed-Price)
- Period of Performance: June 2026 - May 2027
- Product Service Code: J059 (Maintenance, Repair And Rebuilding Of Equipment: Electrical And Electronic Equipment Components)
- NAICS: 811210 (Size Standard: $34M)
- Response Due: May 26, 2026, 1:00 PM ET
- Published: May 19, 2026
Submission Requirements
This is not a solicitation. Vendors who disagree with the sole source determination must provide documentation of technical expertise in sufficient detail to demonstrate capability. Responses for market research should include:
- Company name, address, point of contact, phone, fax, and email.
- DUNS Number, CAGE Code, and Tax ID Number.
- Type of small business (e.g., SDVOSB, VOSB, 8(a), HUBZone, etc.).
- Confirmation of whether the company will perform all work or subcontract, and if so, how it will comply with VAAR 852.219-75 (not subcontracting more than 51% for SDVOSB/VOSB).
- A capability statement addressing qualifications and ability to perform the described work.
- General pricing information (for market research only).
Additional Notes
The government is conducting market research to gain knowledge of potentially qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(A), HUBZone, and other small businesses. Objections to this sole source should be directed to the Contracting Officer, Torcara Charles, at Torcara.Charles@VA.GOV. Travel to all identified sites is required. No government-furnished property will be provided.