J059--RFQ New Building Automation System Sustainment, Maintenance, Repair, and Lifecycle | PO: Jeremiah Middleton FAR Part 12
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), American Lake VA Medical Center, is seeking proposals for Building Automation System (BAS) Sustainment, Maintenance, Repair, and Lifecycle Support. This Firm-Fixed-Price contract is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside to maintain a mission-critical BAS. Offers are due June 5, 2026, at 16:30 PST.
Purpose and Scope
The American Lake VA Medical Center operates a complex BAS, including proprietary components from manufacturers like Schneider Electric and Tridium Inc., which controls and monitors HVAC, energy management, and alarms. This system is vital for continuous facility operations, patient safety, regulatory compliance, and energy efficiency. Due to its age and the presence of end-of-life components, specialized contractor support with unique system knowledge and access to non-public technical data is required to ensure system performance.
The scope of work includes:
- Maintaining continuous 24/7/365 operation of HVAC and BAS.
- Ensuring efficient equipment operation and controlling building temperatures/air pressure.
- Managing end-of-life, failing, and planned retirement of field controllers.
- Performing bi-annual Building Management System (BMS) checks and reporting.
- Providing 24/7 technical support, including remote diagnostics and on-site response.
- Conducting preventive maintenance on the EcoStruxure BAS platform and network.
- Performing corrective maintenance and repair of BAS faults and failures.
- Optimizing system performance through bi-annual evaluations and reports.
- Analytics and system health monitoring, along with documentation and configuration control.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP)
- Period of Performance: A base year (July 1, 2026 - June 30, 2027) with four (4) one-year option periods.
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 561210, with a small business size standard of $47 Million USD.
- Place of Performance: 9600 Veterans Drive, VAMC American Lake BLDG 18 B108, Tacoma WA 98493.
Submission and Evaluation
- Questions Due: May 29, 2026, by 16:00 PST. Email questions to Jeremiah.Middleton2@va.gov, including Solicitation 36C26026Q0629 in the subject line.
- Offers Due: June 5, 2026, by 16:30 PST. Submit offers/quotes via email to Jeremiah.Middleleton2@va.gov, with the solicitation number in the subject line.
- Evaluation Criteria: Offers will be evaluated based on Past Performance and Price, which are considered equal in importance.
- Eligibility: Offerors must be registered and certified as an SDVOSB in the SBA DSBS database at the time of offer and award, and have an active registration in SAM.gov.
Additional Notes
This is a combined synopsis/solicitation prepared in accordance with FAR Part 12 for commercial services. Offerors are responsible for reviewing the full solicitation for detailed requirements, terms, conditions, and submission instructions.