J059--Vertical Transportation Equipment Maintenance Contract Martinsburg Veterans Administration Medical Center (VAMC) Source Sought Notice
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Martinsburg VAMC, is conducting market research through a Sources Sought Notice for a Vertical Transportation Equipment Maintenance Contract. This effort aims to identify qualified contractors capable of providing comprehensive maintenance, repair, inspection, testing, and component replacement for various elevator systems. Responses will help determine an appropriate set-aside for a future solicitation. Responses are due by February 4, 2026, at 09:00 AM EST.
Scope of Work
The contractor will be responsible for all management, supervision, labor, parts, materials, tools, and incidental engineering services to maintain vertical transportation equipment at the Martinsburg VAMC. This includes ensuring equipment operates as specified, obtaining all required licenses and insurance, and complying with federal, state, and local laws, as well as industry codes (ASME, NFPA, IBC).
Key personnel qualifications include:
- A minimum of five (5) years of current experience maintaining similar elevator equipment.
- A designated Contract Manager with full authority.
- Certified Elevator Mechanics/Technicians with DOL-approved apprenticeship and five (5) years of industry experience.
- All employees must complete VA Infectious Control training (if working >40 hours) and a 10-hour OSHA Safety Course.
An attached "Martinsburg Elevator Equipment List" details the specific types (passenger, service, food service, morgue, cartlift, dumbwaiter), specifications (traction/hydraulic, capacity, speed), locations, and required maintenance hours for the existing elevator infrastructure.
Contract Details
- Opportunity Type: Sources Sought (Market Research)
- Anticipated Solicitation Date: February 9, 2026
- Expected Period of Performance: March 7, 2026, to March 6, 2027
- NAICS Code: 561210 (Facilities Support Services)
- Set-Aside: To be determined based on market research.
Requested Responses
Interested vendors should submit the following via email:
- Business name and Unique Entity ID (SAM.gov).
- Business type and socio-economic status.
- Point of contact (name, phone, email).
- Capability statement and summary of previous experience (VHA or similar facilities).
- Available contract vehicles (e.g., GSA FSS) and applicable NAICS.
- Brief summary of services the company can/cannot provide.
- Certifications/Licenses for local requirements.
- Confirmation of capability to meet performance requirements and comply with subcontracting limitations (addressing self-performance vs. subcontracting).
Submission Information
- Response Due: February 4, 2026, 09:00 AM EST
- Email To: Trever.Turcotte@va.gov and William.Galletta@va.gov
- Email Subject: "36C24526Q0186-Martinsburg Elevator PM and Repair Contract"
Additional Notes
This is for market research only and does not constitute a request for quotes or proposals. No feedback will be provided on submissions, and this notice does not guarantee a future solicitation.