J061--541 Electrical Power Distribution Equipment Testing, Inspection, and Maintenance (VA-27-00000997) - VAMC Cleveland
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Louis Stokes VA Medical Center in Cleveland, OH, is conducting market research through this Sources Sought Notice to identify qualified contractors for Electrical Power Distribution Equipment Testing, Inspection, and Maintenance. This is not a solicitation, and the VA is not seeking pricing or offers at this time. Responses will inform the acquisition strategy. Responses are due by June 17, 2026, at 3:00 p.m. ET.
Scope of Work
The contractor will provide comprehensive on-site services for the facility's electrical power distribution equipment, adhering to NETA standards. Key tasks include:
- Tri-annual Maintenance: Substation and transformer inspections, cleaning, lubrication, and testing (insulation resistance, turns ratio, power factor, liquid cooling systems).
- Tri-annual Circuit Breaker Maintenance: Cleaning, lubrication, inspection, and testing of low and medium voltage breakers.
- Annual Testing: Ground resistance testing, Infra-Red (IR) imagery/thermographic surveys to detect hot spots, and transformer oil testing.
- Tri-annual Medium Voltage Relay Testing: Calibration and maintenance.
- Annual Battery Maintenance: Inspection and testing of substation control power batteries.
- 4-Hour Power Outage Test Support: Participation as a resident expert during scheduled tests.
Contractor Requirements
Prospective contractors must be experienced Electrical Contractors with a primary focus on electrical distribution systems. Specific qualifications include:
- Experience: Minimum of five (5) continuous years of experience in maintenance, inspection, and testing of electrical power distribution systems in healthcare, industrial, educational, or commercial facilities.
- Certifications: NETA certified technicians (or equivalent) with OSHA 10-hour construction safety training. NFPA 70E Qualified Person certification is required.
- Compliance: Adherence to NFPA 70, 70B, 70E, 110, OSHA 29 CFR 1910, and NETA Maintenance Testing Specifications.
- Equipment: Provision of all necessary, calibrated tools, equipment, and Personal Protective Equipment (PPE).
- Safety: Submission and approval of a site-specific safety plan (SSSP).
- Management: Provision of a Contract Manager and alternate, available during specified hours.
Period and Place of Performance
- Place: Louis Stokes VA Medical Center, 10701 East Boulevard, Cleveland, OH 44106.
- Period: A base year from November 1, 2026, through October 31, 2027, with four (4) one-year option periods, extending potentially through October 31, 2031.
Submission Information
This is a Sources Sought for market research only; no solicitation is currently available. Interested vendors should email their responses to Christopher A. Callihan at christopher.callihan@va.gov by June 17, 2026, at 3:00 p.m. ET. The VA is not seeking pricing or offers. Bidders are responsible for site visits to inspect equipment in its "as-is" condition. The NAICS code is 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a $19 million size standard. No set-aside is specified for this market research.