J061--Electrical Repair - Medium Voltage Underground Circuit

Solicitation / RFP / RFQ

This document is a solicitation for "Electrical Repair - Medium Voltage Underground Circuit" for the Department of Veterans Affairs, Network Contracting Office 8 (NCO 8) at the Orlando VA Healthcare System. The solicitation number is 36C24826Q0422.

• The primary service required is electrical repair, specifically for medium voltage underground circuits.

• The Product Service Code (PSC) is J061.

• This opportunity was set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The North American Industry Classification System (NAICS) code is 238210.

• Not explicitly detailed in the provided text, but the document is a solicitation, implying proposals or quotes will be required.

• This contract is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The contracting office is located at 13800 Veterans Way, Orlando FL 32827.

• The Point of Contact is Kurt Kramer, Contracting Officer, at Kurt.Kramer@va.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

The primary objective is to replace faulted and/or unreliable medium voltage cables (DAN-4) supplying the Orlando VA Healthcare System (OVAHCS) Lake Nona Clinic, restoring power to critical infrastructure without splices, unless approved by the contracting officer.

• Replace conductors and terminations for circuit DAN-4, feeding from the Central Energy Plant through manholes to Clinic substation CN1-S1.

• Verify total circuit length (approx. 2,300-1,000 linear feet).

• Procure and install three (3) new 15KV, 4/0 AWG copper MV-105 cables, one (1) 15KV, 4/0 XHHW copper ground cable, and associated materials.

• Ensure new feeders meet or exceed electrical specifications of faulted cables being removed.

• Terminate, torque, and fire-tape feeders according to NEC, industry, manufacturer, and switchgear standards.

• Utilize approved cable pulling procedures and provide a service loop in all manholes.

• Replace/repair manhole grounding conductors and adjacent circuit bonding.

• Label and placard all feeders.

• Certify new cables via megger testing and VLF testing (3rd party certified company).

• Install a new 6" x 6" x 48" galvanized steel junction box trough in the interstitial space for cable pulling.

• Correct violations in the Central Energy Plant A-side Normal switchgear cubicle DAN4 & DAN5 rear cubicles, including installing a new OEM troffer and rerouting DAN4 cables.

• Repair or replace damaged mechanical interlock switches on substation CN1-S1/S2 GE BreakMaster Load Interrupter for feeders DAN-4 and DAN-17.

• All work must meet or exceed standards.

• Contractor is responsible for LOTO process and employee safety per NFPA 70E and OSHA standards.

• Test and validate all circuits are de-energized daily before work.

• Deliver daily confined space documents/logs weekly.

• Warranty all work for not less than 1 year.

• Performance will be evaluated based on a PRS Matrix (98% acceptable level for Emergency Voltage System Repair, 100% acceptable level for Deliverables).

• Deficiencies must be corrected within three (3) days of notification.

• Period of Performance: As soon as possible.

• Place of Performance: Orlando VA Medical Center, 13800 Veterans Way, Orlando, FL 32827.

• Hours of Operation: Monday-Friday, 8:00 a.m. - 4:30 p.m. Evening/Weekend hours may be required and will be coordinated with the VA POC.

• This is a non-personal service contract.

• Contractor provides all labor, materials, equipment, and transportation.

• Contractor must comply with NEC, OSHA, NFPA 70E, and other applicable standards.

• Contractor is responsible for pumping out and draining manholes daily.

• No work on Federal holidays or Government-directed closings.

• Contractor must notify VA POC 7 days prior to project start for parking and instructions.

• Contractor must notify VA POC 7 days prior to start to coordinate scheduled power outages.

• Contractor is responsible for all refuse, rubbish, scrap materials, and debris removal.

• Contractor must comply with all records management obligations, including VHA training for employees handling Federal records.

• The VA owns all data and records produced under this contract.

Forms / Attachments / Pricing Sheets

This document contains electrical legends and abbreviations, as well as wiring and single-line diagrams for the Central Energy Plant. It serves as a reference for understanding the electrical systems, symbols, and connections within the project.

• Legends and Abbreviations: Defines symbols, codes, and terminology used in electrical drawings, covering areas such as conduit, conductors, wiring devices, luminaires, lightning protection, and miscellaneous electrical components.
• Diagrams: Includes single-line diagrams, control diagrams, and wiring diagrams illustrating the power distribution, generator systems, automatic transfer switches, and motor control centers.
• Notes and Key Notes: Provides specific instructions, clarifications, and details related to the installation, materials, and connections for electrical systems.

This document is crucial for bidders to understand the technical specifications and layout of the electrical systems for the Central Energy Plant. It will inform the bidding process by detailing:

• The types of electrical components and their configurations.
• The routing and requirements for conduits and wiring.
• The complexity and interconnections of power distribution and control systems.
• Specific installation notes and requirements that may impact cost and scheduling.

Amendment / Modification

This amendment extends the deadline for offer receipt and provides additional attachments and a revised Performance Work Statement (PWS).

• Offer Due Date: Extended to March 27, 2026, at 11:00 AM EDT.
• Attachments: The following attachments are now provided:
  • Attachment 3: Load Interrupter Switchgear
  • Attachment 4: Medium Voltage Cables-Splices & Terminations
  • Attachment 5: BP 1A Electrical As Builts
  • Attachment 6: 1B Combined Records Drawings
  • Attachment 7: Existing Cable Information
  • Attachment 8: Duct Bank Schedule
• Performance Work Statement (PWS): A revised version (PWS_rev 1 03-20-2026) is included.

The deadline for submitting offers has been extended. Bidders should review the revised PWS and the newly provided attachments for updated project details related to medium voltage underground circuit repair.

Form / Attachment / Pricing Sheet

This document provides detailed schedules for duct banks, differentiating between "Normal Power" and "Emergency Power" systems. It serves as a technical specification for the layout and connections of electrical conduits.

• Duct Bank Identification: Unique identifiers for each duct bank (e.g., A1-N1(A), A2-E4).
• Conduit Size and Quantity: Specifies the size (e.g., 5") and number of conduits within each bank.
• Conduit Routed From/To: Details the origin and destination points of the conduits, referencing specific manholes, switchgear, substations, or future connection points.
• Detail Reference: Provides a reference number or code (e.g., 5/ES5.002) likely linked to other project documentation.
• Notes: Includes additional information such as specific connections (e.g., "TO SS-HN1"), future use indications, or specific equipment served.

This schedule is crucial for bidders to understand the physical infrastructure requirements for power distribution. It informs:

• Scope Definition: Helps in accurately defining the scope of work related to electrical infrastructure installation.
• Material Estimation: Aids in estimating the quantity and type of conduits, manholes, and related materials needed.
• Site Planning: Provides critical information for planning the physical routing and installation of duct banks within the project site.
• Coordination: Facilitates coordination with other trades and disciplines involved in the project.

Form / Attachment / Pricing Sheet

This document provides detailed specifications and technical data for Copper Single Conductor 15KV 133% MV-105 EPR/PVC Copper Tape Shield cable. It serves as a technical data sheet to inform potential bidders about the characteristics of the cable, which may be relevant for opportunities requiring this type of electrical conductor.

• Application: Details the intended uses for the cable, including commercial, industrial, refinery, petro-chemical plants, utility power generation, and substations. It specifies suitability for aerial, conduit, open tray, underground duct, and direct burial installations.
• Conductors: Class B annealed compact bare copper per ASTM.
• Shielding: Features extruded thermoset semi-conducting stress-control layer over the conductor and an extruded thermoset semi-conducting polymeric layer over the insulation, followed by a helically applied 5 mil annealed copper tape with a 25% overlap.
• Insulation: High dielectric strength lead-free EPR insulation.
• Jacket: Black low-friction, lead-free, flame-retardant, moisture and sunlight resistant polyvinyl chloride (PVC).
• Standards: Lists compliance with various industry standards including UL 1072, AEIC CS8, ICEA S-93-639/NEMA WC74, ICEA S-97-682, IEEE 1202 Flame Test, EPA 40 CFR Part 261, and OSHA requirements. Specific markings for "Sunlight-Resistant FOR CT USE" are noted for sizes 1/0 AWG and larger.
• Technical Specifications Table: Provides a detailed table listing part numbers, conductor size (AWG/kcmil), conductor diameter, insulation thickness, jacket thickness, overall cable diameter, cable weight, and ampacity ratings for various installation methods (conduit in air, underground duct, tray) at different temperatures (90°C and 105°C).

This document is crucial for bidders to understand the specific technical requirements and capabilities of the cable if it is part of a solicitation. It allows vendors to verify if their proposed solutions meet the specified material, performance, and electrical standards, and to accurately price their proposals based on the detailed specifications and ampacity data provided.

Form / Attachment / Pricing Sheet

This document contains "As-Built" electrical site plans for a new hospital. These plans detail the final installed locations of electrical conduits, manholes, and other related infrastructure.

• Detailed site plans showing electrical infrastructure.
• Coordinate data (Northing, Easting, Elevation) for various points.
• Notes regarding utility coordination, burial depths, and future conduit provisions.
• "As-Built" certification by a Florida Licensed Surveyor and Mapper.

These plans provide critical information about the existing underground and above-ground electrical systems. Bidders can use this information to understand the current site conditions, identify potential conflicts or integration points for future work, and accurately plan any necessary electrical installations or modifications. The "As-Built" status indicates the final, verified state of the installed systems.

Form / Attachment / Pricing Sheet

This document is a "Return of Submittal" form used by the Department of Veterans Affairs to record the approval or disapproval of submitted items by a contractor. It specifically pertains to "Medium Volt Cables-Splices & Termination" for the VA Medical Center in Orlando, FL.

• Contractor: Brasfield & Gorrie, LLC
• Project: VA Medical Center, Orlando, FL
• Submittal Item: 001 - Medium Volt Cables-Splices & Termination
• Transmittal Date: 02/07/2011
• Date of Submittal: 02/10/2011
• VA File No: 26 05 13-01 R1
• Project No: 675-950F
• Status: Approved (APP)
• Notes/Comments: Approved.

This document confirms that the submittal for "Medium Volt Cables-Splices & Termination" has been reviewed and approved by the Department of Veterans Affairs. This indicates that the specified materials or methods for medium voltage cables, splices, and terminations meet the project's requirements. Bidders involved in this opportunity should note that this specific submittal has received approval, potentially streamlining the procurement or installation process for these components.

Form / Attachment / Pricing Sheet

This document is a "Return of Submittal" form (VA Form 08-6225) used by the Department of Veterans Affairs to record the approval or disapproval of submitted items for a contract. It also includes a "Submittal Review Tabulation" which details the review of shop drawings and product data for "Secondary Unit Substations" (Section 26 11 16).

• Return of Submittal: Records contractor name, title of submittal (Load Interrupter Switchgear), date, VA file number, station location, contract number, project number, and the action taken (Approved, Approved as Noted, etc.).
• Submittal Review Tabulation: Lists items reviewed (General Comments, Shop Drawings - Technical Review, Shop Drawings - Specification Deviations, Shop Drawings - Bill of Material, Manuals), the reviewer, review date, and specific comments or questions raised.
• Comments include: Clarifications on which substations the tabulation applies to, questions regarding orientation and incoming cable entry for load interrupter switches (LIS), and confirmation of mimic bus color. It also notes that the dimensions for the load interrupter switches are larger than shown in contract drawings but have been coordinated.

This document provides insight into the submittal and review process for equipment related to the "Load Interrupter Switchgear" for the VA Medical Center in Orlando. It shows that submittals for "Secondary Unit Substations" have been reviewed, with specific questions and clarifications provided. Bidders can use this to understand the level of detail and types of questions that are addressed during the submittal review process for this type of equipment.

Solicitation / RFP / RFQ

This solicitation is for the one-time repair of Medium Voltage Underground Circuits at the Orlando VA Healthcare System (VAMC) at Lake Nona. The existing circuit DAN-4, which powers the Lake Nona Clinic substation, is faulted and unreliable, requiring replacement to restore critical power infrastructure.

• Replacement of all conductors and terminations for circuit DAN-4, approximately 1,000 linear feet.

• Procurement and installation of three (3) new 15KV, 4/0 AWG copper, MV-105, EPR, Shielding cables and one (1) 15KV, 4/0 XHHW copper ground cable.

• Conductors must meet or exceed electrical specifications of the faulted cables being removed.

• Feeders must be terminated, torqued, and fire-taped per National Electric Code, industry, manufacturer, and switchgear standards.

• Utilize approved cable pulling procedures and equipment.

• Provide a service loop in all manholes and install/repair cable support and racking as needed.

• Replace/repair manhole grounding conductors with exothermic weld or high compression type connections.

• Label and placard all feeders.

• Certify new cables via megger testing and VLF testing (by a 3rd party certified testing company).

• Repair or replace substation CN1 damaged KIRT key mechanical interlock switch for feeders DAN-4 and DAN-17.

• Comply with OSHA safety standards and NFPA 70E.

• Deliverables include removal of all refuse and debris, and warranty of work for not less than 1 year.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base POP Begin: 04-03-2026, POP End: 07-31-2026.

• Estimated Value: $19 Million (This appears to be a placeholder or estimate).

• NAICS Code: 238210 - Electrical Contractors and Other Wiring Installation Contractors.

• Product/Service Code: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment.

• Offers must be submitted electronically to Kurt.Kramer@va.gov by the specified due date and time.

• Offerors must include technical specifications of wiring/components, project duration, lead times, labor force details, and complete the Price Schedule and LOS Certification.

• Offers must be held firm for 60 calendar days.

• Evaluation will be based on Technical Capability and Price, using a comparative evaluation process.

• The Government reserves the right to select an offer that provides additional benefit beyond minimum requirements.

• This acquisition is UNRESTRICTED.

• However, VAAR 852.219-73 and FAR 52.219-27 indicate a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified SDVOSBs listed in the SBA certification database.

• Limitations on Subcontracting apply (75% for special trade contractors).

• A site visit is scheduled for Tuesday, March 17, 2026, at 9:00 am at the Orlando VAMC, 13800 Veterans Way, Orlando, FL 32827. Meet at the south entrance foyer area.

• Department of Labor Wage Determination applies.

• FAR 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference or attached.

Other / Unclassified

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It lists various occupational codes, titles, and their corresponding minimum wage and fringe benefit rates for the state of Florida, specifically for the areas of Orange, Osceola, and Seminole counties. The document also includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors, as well as detailed information on the conformance process for additional classifications and wage rates.

This document is highly relevant for bidders on federal contracts in the specified Florida counties that are subject to the Service Contract Act. It provides the legally mandated minimum wage rates and fringe benefits that must be paid to various categories of employees performing work under such contracts. Bidders must use this information to accurately calculate labor costs in their proposals and ensure compliance with federal labor laws. It also outlines procedures for handling job classifications not explicitly listed in the determination.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services: For service contracts, the contractor must not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• Construction: For general construction, the limit is 85%. For special trade construction contractors, the limit is 75%. Costs of materials are excluded from these subcontracting calculations.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001, for false statements.
• Compliance Verification: The VA may require documentation to verify compliance during contract performance and upon completion.
• Required Completion: The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to provide this certification will render the offer ineligible for award.

This form is mandatory for all bidders. It outlines the subcontracting limitations that must be adhered to if a contract is awarded. Bidders must carefully review and complete this certification accurately, as failure to do so will result in disqualification. The specific subcontracting percentage limit depends on the NAICS code assigned to the acquisition (Services: 50%, General Construction: 85%, Special Trade Construction: 75%).