J061--Emergency Generator Preventive Maintenance and Testing

Amendment / Modification

This amendment to Solicitation Number 36C25626Q0342 serves several purposes:

• Answers contractor questions submitted by the original deadline.

• Updates line items 0001, 1001, 2001, 3001, and 4001 on the Price/Cost Schedule.

• Adds a site visit to the solicitation details.

• Extends the due date for RFQ submissions.

• Price/Cost Schedule: Line items 0001, 1001, 2001, 3001, and 4001 have been updated.

• Solicitation Due Date: Extended from 3:00 PM on February 16, 2026, to 3:00 PM on February 23, 2026.

• Site Visit: Information regarding a site visit has been added.

• The proposal submission deadline has been extended by one week.

• Bidders are encouraged to review the updated Price/Cost Schedule and the new site visit information.

• Monthly PM Cost: Requirements for monthly inspection are per NFPA 110 and apply to each generator. The required months for inspection have been corrected to 12.

• Semi-Annual Testing Pricing: Pricing for semi-annual testing and PM can be combined into one line item.

• Load Bank Testing: Not all generators require load bank testing, as specified in the equipment listing/schedule.

• Diesel Fuel Polishing: This is a separate contract and not part of the current PM contract.

• ATS/Circuit Breaker Maintenance: ATS testing is a separate contract and not part of the generator maintenance and PM contract.

• Date: February 17, 2026

• Time: 10:00 AM to 11:00 AM

• Location: Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd, Building 100 (main building), Houston, TX 77030.

• Meeting Point: Red elevators near the main lobby.

• Point of Contact: Mark Landwert, 713-794-8954 (Desk), 832-817-6380 (Cell).

Amendment / Modification

This amendment to solicitation 36C25626Q0342 makes the following changes:

• Answers contractor questions submitted by the original deadline of 12:00 PM on February 10, 2026.

• Updates line items 0001, 1001, 2001, 3001, and 4001 on the Price/Cost Schedule.

• Adds a site visit to the solicitation process.

• Extends the RFQ submission due date from February 16, 2026, to February 23, 2026.

• The hour and date specified for receipt of offers is extended.

• Line items 0001, 1001, 2001, 3001, and 4001 on the Price/Cost Schedule.

• The due date for RFQ submission has been extended to February 23, 2026, at 15:00 CST.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for Emergency Generator Preventive Maintenance and Repair at the Michael E. DeBakey VA Medical Center in Houston, TX. The solicitation is issued as an RFQ and constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

• Comprehensive preventive maintenance/service plan for 16 diesel, 1 dual fuel, and 1 natural gas emergency and standby generators.

• Performance of Fuel Tank and Day Tank PMs, including cleaning and inspections.

• Diesel Fuel burnishing and polishing.

• Repairs to subsystems and controls associated with the Emergency Power Supply System (EPSS).

• Removal and disposal of replaced parts, waste, and/or articles.

• Development and provision of a comprehensive EPSS Maintenance Schedule.

• Annual load bank testing for generators.

• Emergency "call out" repair services with a 2-hour response time for critical equipment.

• Non-critical service call response by the next business day.

• Contractor must be OEM trained and authorized, fully qualified, and have a minimum of 5 years of experience.

• Contract Type: Not explicitly stated, but issued as an RFQ.

• Period of Performance: 12 months from the effective date of award, plus four twelve-month option periods.

• Estimated Value: Not stated.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a small business size standard of $12.5M.

• FSC/PSC: J061.

• Proposal or quote submission instructions: Submit quotations in section B.2 Price/Cost Schedule.

• Evaluation criteria: Lowest Price Technically Acceptable (LPTA). Factors include Technical (meeting SOW requirements, OEM certifications, 5 years of experience, proposed maintenance schedule) and Price.

• Key deadlines or milestones:

  • Questions due: 12:00 P.M. CST on 10 FEB 2026.
  • Quotes due: 16 FEB 2026 at 03:00 PM CST.

• This solicitation is unrestricted.

• However, VAAR 852.219-73 (VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES) is included, indicating potential set-aside considerations.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• The solicitation incorporates FAR provisions and clauses by reference, including FAR 52.212-1, 52.212-2, 52.212-4, and 52.252-2.

• Invoices are to be submitted monthly via OB10.

• Gray market items are not acceptable.