J061--Generator Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Edward Hines Jr. VA Hospital in Hines, Illinois, is conducting market research through a Sources Sought notice for Generator Maintenance and Load Bank Testing Services. This effort aims to identify qualified contractors capable of providing essential backup power services, directly impacting patient health and life safety. Responses are due by June 10, 2026, at 6:00 PM Central Time.
Scope of Work
The contractor will perform comprehensive load bank testing and preventive maintenance (PM Level 1 and Level 2) for twenty (20) generators. This includes furnishing all labor, management, materials, and equipment. Key tasks involve:
- Load Bank Testing: Specific sequences at idle, 30%, 50%, 75%, and 100% load for defined durations.
- Preventive Maintenance: Detailed inspections and servicing of fuel, cooling, air induction/exhaust, lubrication, starting, engine monitors, safety controls, generator, and electrical components. This includes a full oil and filter change in the base year, with annual filter changes and oil changes as needed in option years.
- Operational Checks: Laboratory fuel sampling, day tank and fuel system functional testing, and general Emergency Power Supply System (EPSS) condition assessments.
- Reporting: Submission of detailed Engineering Service Reports (ESR) including test data, identified deficiencies, recommended repairs, and cost estimates.
- Compliance: Adherence to Veteran Health Agency Directive 1028, NFPA 99 and 110, Joint Commission standards, local/state/federal regulations, ASTM fuel testing standards, OEM guidance, and VA Engineering policies.
Contract & Timeline
- Opportunity Type: Sources Sought (for market research and planning purposes only; not a solicitation).
- Period of Performance: A base year from September 1, 2026, through August 31, 2027, followed by four (4) option years, extending through August 31, 2031.
- Place of Performance: Edward Hines Jr. VA Hospital, 5000 S. 5th Avenue, Hines, Illinois 60141.
- Response Due: June 10, 2026, 6:00 PM Central Time, Chicago, USA.
- Published Date: June 3, 2026.
Submission Requirements
Interested vendors must submit a capability statement that includes:
- Company experience (years, examples of current contracts, customer POCs, description of equipment serviced).
- Verification of authorization and training for personnel.
- Number of qualified maintenance personnel.
- UEI number, organization name, address, point of contact, business size (NAICS 238210), and socioeconomic status.
Additional Notes
Work and tests must be performed during normal work hours, Monday through Friday, 7:00 am to 4:00 pm CST. Contractors are required to coordinate and schedule all tests with the Hines VA Engineering Department one week prior to the onsite visit. Telephone inquiries will not be returned.