J061--Mid-South CMOP Station Generator PM
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the NATIONAL CMOP OFFICE (36C770), is soliciting proposals for a Firm-Fixed-Price contract for Preventive Maintenance (PM) services for two Generac Generators at the Mid-South Consolidated Mail Outpatient Pharmacy (CMOP) in Murfreesboro, TN. This acquisition is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals and questions are due by March 23, 2026, at 12:00 PM CST.
Scope of Work
The contractor will provide all resources, labor, parts, supplies, and equipment for comprehensive maintenance, emergency services, and preventive maintenance inspections for two GENERAC generators (Models GTA 312 AI IB / 500KW Model #MD500) and one GENERAC ATS (Model MTS160N-3KNNNNBN). Services include:
- Scheduled Maintenance:
- Level I (Quarterly): Generator cold start tests, cool-down periods, ATS visual/safety inspections, pre-startup/operation/shutdown checks.
- Level II (Annual): Includes Level I services plus generator alignment, bearing greasing, filter changes (air, oil, fuel), engine oil changes, and oil/fuel lab analysis.
- Level III (Annual): Includes Level I services plus cooling system drain, flush, and refill with manufacturer-recommended antifreeze.
- Resistive Load Bank Testing: Annual (1.5-hour static load in years 2, 3, & 5) and Triennial (4-hour static load in years 1 & 4) at specified percentages of nameplate rating.
- Emergency Services: Response within 1 business day for unforeseen repairs, with an allowance up to $15,000 per year.
- Deliverables: Electronic service reports submitted within 5 working days of service completion.
Contract Details
- Contract Type: Firm-Fixed-Price
- Period of Performance: Five years, from date of award or April 1, 2026, through March 31, 2031.
- Estimated Value: $12.5 Million (This appears to be an estimate for the total contract value as stated in the solicitation summary).
- Place of Performance: Mid-South Consolidated Mail Outpatient Pharmacy (CMOP), 3209 Elam Farms PKWY, Murfreesboro TN 37127.
- Product Service Code: J061 (Maintenance, Repair And Rebuilding Of Equipment: Electric Wire, And Power And Distribution Equipment).
Set-Aside & Eligibility
This is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offerors must be certified SDVOSBs in the SBA database at the time of offer and award, and comply with VAAR 852.219-73 and 852.219-75 regarding SDVOSB status and limitations on subcontracting. Compliance with U.S. Department of Labor Wage Determination No: 2015-4647, Revision No. 30 (Dec 2025) for Tennessee is required, which outlines minimum wage rates, fringe benefits (e.g., Health & Welfare $5.55/hr, Paid Sick Leave per EO 13706), vacation, and holiday requirements.
Submission & Evaluation
- Questions Due: March 23, 2026, at 12:00 PM CST.
- Proposal Submission Deadline: March 23, 2026, at 12:00 PM CST.
- Submission Method: Email to Mona.nimmo@va.gov in PDF or Microsoft Word format.
- Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).
Special Requirements
Contractors must be registered in SAM.gov, possess required licensing, and have a minimum of 5 years of experience. Documentation of liability insurance is required. Employees must adhere to strict conduct policies, including prohibitions on weapons and illegal substances. Invoices must be submitted electronically via the Tungsten network. One-time training on equipment operations for VA staff is also required.