J061--NOTICE OF INTENT TO SOLE SOURCE AWARD TO EATON CORPORATION FOR UPS BATTERY REPLACEMENT SERVICE CONTRACT FOR HUNTINGTON VA MEDICAL CENTER

Notice of Intent to Sole Source

This document is a Notice of Intent to award a sole source contract to Eaton Corporation for a 1-year UPS battery replacement service contract for the Huntington VA Medical Center. The contract is for the replacement of UPS batteries for eight (8) Uninterruptible Power Source (UPS) units vital to patient care equipment.

• Provide 40 new Powerware 9390 batteries (Serial EE423CAB13; Model 153302085-002).

• Provide 40 new Powerware 93PM batteries (Serial ES265UXX06; Model 153000034-002).

• Removal and EPA-approved disposal of old batteries.

• Installation of new batteries, including verification.

• Visual inspection of battery connections, covers, racks, and jars.

• Cleaning of accessible battery surfaces.

• Verbal report of work performed and battery condition upon completion.

• Field Activity Report within 5 business days.

• Services to be provided within 14 days of contract award.

• Contract Type: 1-year award.

• Vendor: Eaton Corporation (represented by Lynn Associates, Inc.).

• Place of Performance: Hershel “Woody” Williams VAMC, 1540 Spring Valley Drive, Huntington, WV 25704.

This is a sole source notice. Interested parties should contact the Contracting Officer.

This is a sole source award to Eaton Corporation. No set-aside is mentioned.

• The UPS units have proprietary software that only Eaton Corporation can service.
• Failure to maintain reliable UPS units could result in severe patient care consequences and costly downtime for critical equipment like MRI, CAT SCAN, and IT servers.
• The solicitation number is 36C24526Q0333.
• Response Date: March 10, 2026, 09:00 AM Eastern Time.
• NAICS Code: 238210.
• Product Service Code: J061.
• Contact: Bill Pratt, Billie.Pratt@va.gov, 410-642-2411.

Other / Unclassified

This document is a "UPS OEM Sourcing Letter" from Eaton Corporation. It serves to inform recipients that Eaton is the original equipment manufacturer (OEM) and ISO9001 certified supplier for its UPS (Uninterruptible Power Supply) equipment, including legacy brands. The letter emphasizes that Eaton is the only authorized provider of service support for its 3-phase Eaton UPS products, utilizing proprietary software and trained technicians. It states that Eaton does not train, certify, or support independent third-party service providers for their UPS products.

This letter is relevant to bidders by establishing Eaton as the sole authorized provider for service and support of their UPS equipment. It highlights the advantages of using Eaton's services, such as factory-trained technicians, readily available parts, 24/7 support, preventive maintenance, and safety compliance. Bidders should understand that any opportunity involving Eaton UPS equipment service or parts should likely be directed to Eaton or an authorized Eaton partner, as other service providers are not authorized to use Eaton's proprietary software or materials.