J061--Preventive Maintenance for Emergency Generators for the Togus VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the 241-NETWORK CONTRACT OFFICE 01 (36C241), is seeking proposals for a Preventive Maintenance Contract for Emergency Generators at the Togus VA Medical Center in Augusta, ME. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside solicitation issued as an RFQ. The contract includes inspection, preventive maintenance, and repair services for emergency generators, with a base year and four one-year option periods. Quotes are due by July 13, 2026, at 12:00 PM ET.
Scope of Work
The contractor will provide all necessary equipment, fluids, tools, and labor to perform regular and periodic examinations, semi-annual and annual preventative maintenance, and 6-hour emergency call-back diagnosis and repairs. Services cover generators at the Togus campus, as well as mobile units in Bangor, ME, and Lewiston, ME. Key tasks include visual checks, battery maintenance, fluid checks, belt tensioning, filter changes, system diagnostics, and out-year checks for components like turbochargers and rotating rectifiers. Battery replacement for all generators is scheduled for 2029. All services must comply with manufacturer requirements, applicable laws, regulations, codes (NEC, NFPA), VA Standards, and OSHA guidelines. Emergency repairs are subject to VA approval and billed at additional cost.
Contract & Timeline
- Contract Type: Firm-fixed-price with four (4) one-year option periods.
- Period of Performance: Base Year (September 6, 2026 – September 5, 2027), followed by four option years through September 5, 2031.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a $12.5 million size standard.
- Submission Deadline: July 13, 2026, 12:00 PM ET.
- Submission Method: Email to Yolanda.Rankin@va.gov. Hand deliveries are not accepted.
- Questions Deadline: June 29, 2026, 12:00 PM ET, via email to Yolanda.Rankin@va.gov.
- Site Visit: June 23, 2026, 10:00 AM at 1 VA Center, Building 202, Augusta, ME.
Evaluation
Award will be based on a comparative evaluation of Technical capability, Past Performance, and Price. The Government reserves the right to select a quotation that provides additional benefits, even if not the lowest price. Price evaluation will include the total price for the base period, all option periods, and an additional six months under FAR 52.217-8.
Additional Notes
Offerors must be registered in SAM.gov and VISTA. Required attachments include a Price Schedule (Attachment 2) and a Past Performance Worksheet (Attachment 3). Quotes must include a statement accepting the terms and conditions or listing any exceptions with rationale. The Contracting Officer is Yolanda Rankin (Yolanda.Rankin@va.gov).