J061--Triennial Electrical Inspection - VAACC Columbus

Form / Attachment / Pricing Sheet

This document, "TRI ANNUAL DEVICE LIST FOR TESTING 2026.xlsx", provides a detailed list of electrical equipment requiring inspection and maintenance. It serves as a reference for bidders to understand the scope of work related to electrical system testing and maintenance.

• Locations: Specifies the physical areas where equipment is located (e.g., "Basement Elevator Room", "Electrical Closet", "Main Gear Room").
• Identification: Lists unique identifiers for each piece of equipment.
• Equipment Type: Categorizes the equipment, including Panelboards, Transformers, Switchgear, ATS (Automatic Transfer Switches), Disconnects, and Combo Starters.
• Specific Instructions: Mentions "Perform infrared survey for the electrical panels below" and "Perform maintenance according to NFPA 70B for the highlighted Breakers, ATS and Disconnects below".

This list is crucial for bidders to assess the scope and complexity of the required electrical maintenance and testing services. It details the types and quantities of equipment that will need to be serviced, helping bidders to accurately estimate resources, time, and costs for their proposals. The document highlights the need for infrared surveys and NFPA 70B compliance, indicating specific technical requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide labor, material, tools, equipment, and personal protective equipment (PPE) for required testing on the electrical distribution system at the Chalmers P. Wylie VA Ambulatory Care Center (VAACC).

• Perform maintenance according to NFPA 70B, Attachment 2 ANSI/NETA MTS-2019 7.0 to 8.0, including primary injection testing.

• Clean and inspect transformers (500KVA or larger) for overheating and damage.

• Inspect, test, maintain, and/or calibrate electrical equipment including Automatic Transfer Switches (ATS), switchgears, switchboards, distribution panels, and motor control centers.

• Use lint-free rags for cleaning conductors and contact points; vacuum for debris; compressor air is prohibited.

• Lubricate moving parts with approved lubricants.

• Test and exercise circuit breakers for overload and short circuit conditions.

• Test ground fault protection devices and ground resistance for the entire facility grounding system.

• Identify hot spots in energized electrical equipment using appropriate safety precautions.

• Replace or tighten loose, broken, or corroded connections to meet manufacturer specifications.

• Calibrate and maintain adjustable protective relays.

• Test all control systems equipment after maintenance.

• Perform full testing for all breakers rated above 200 Amps.

• Provide a complete written report within fourteen (14) days of completion, including company information, contractor signatures, contract details, date/time of work, certifications, equipment used, test data, and recommendations.

• Submit three (3) hard copies and one (1) CD-ROM of the report to the COR.

• Immediately notify the COR of any devices that do not pass testing or inspection.

• Work will be performed during non-business hours: 7:00 PM - 6:00 AM, Monday - Friday.

• The location is VA Chalmers P. Wylie Ambulatory Care Center (VA ACC), 420 N. James Road, Columbus, OH 43219.

• Contractor has 30 days after award to commence work and 180 days for all work to be complete.

• Contractor must be certified by NETA as a NETA Certified Technician and have completed OSHA 10-hour construction safety training.

• Minimum of five (5) years of experience in maintenance, inspection, and testing of Electrical Power Distribution Systems in healthcare, industrial, educational, and commercial facilities.

• Must have safety training in electrical safety per OSHA 29 CFR 1910 Subpart S and NFPA 70E.

• Access to latest versions of NFPA 70, NFPA 70B, NFPA 70E, NFPA 110, OSHA 29 CFR 1910, NETA, and VHA Directive 1028.

• All tools, equipment, and PPE must comply with OSHA 29 CFR 1910 Subpart I and NFPA 70E.

• The government anticipates a Firm-Fixed Price contract.

• Contractor is responsible for safeguarding government equipment and property.

• A site visit is strongly recommended.

Other / Unclassified

This document is a Transmittal Sheet for VHA Directive 1028, "Facility Electrical Power Systems," dated February 24, 2020. It establishes policy for the installation, operation, testing, and maintenance of these systems at VA medical facilities and affiliate sites. The directive rescinds VHA Directive 1028 from July 25, 2014, and includes updates to references and responsibilities.

This directive is relevant to bidders involved in the maintenance, installation, or upgrade of electrical power systems within VA medical facilities. It outlines the policy, responsibilities, safety requirements (including shock and arc flash hazard analysis), implementation procedures, and training requirements related to these systems. Understanding this directive is crucial for contractors to ensure compliance with VA standards, NFPA codes, and OSHA regulations when performing work on VA electrical infrastructure.

Other / Unclassified

This document is a "COLUMBUS VAMC Arc Flash Survey 100 PERCENT REPORT" prepared by Walker Federal Services, LLC and Astute Engineering, PLLC, dated August 20, 2022. It details a comprehensive arc flash hazard analysis of the Columbus VAMC campus's electrical system.

This document is a technical report that provides detailed findings, analysis, and recommendations related to the electrical system's arc flash hazards. While not a solicitation or SOW, it offers critical information about the existing conditions and potential hazards within the facility's electrical infrastructure. This information is relevant for bidders who may be involved in future electrical work, maintenance, or upgrades at the VAMC, as it highlights areas of deficiency, over-duty equipment, and recommended corrective actions. Understanding these arc flash hazards and the required Personal Protective Equipment (PPE) is crucial for ensuring safety during any energized work.

Other / Unclassified

This document is a "Project Summary" from Volta Services, LLC, dated October 24, 2023. It details reliability testing and preventative maintenance services performed by ABM Electrical Power Solutions (ABM) and Volta Services at the Chalmers P. Wylie VA Ambulatory Care Center.

• Project: Reliability testing and preventative maintenance services as part of the Triennial Electrical System Testing and Maintenance.
• Location: Chalmers P. Wylie VA Ambulatory Care Center.
• Period of Performance: February 13, 2023, to August 24, 2023.
• Services Performed: Comprehensive de-energized reliability testing and maintenance services to ensure safe and productive operation of the electrical and distribution system.
• Report Content: Identifies deficiencies and areas of concern, along with recommended corrective actions.
• Testing Standards: Compliant with NETA standards for individual apparatus, including insulation resistance, contact resistance, metering checks, overload protection, cleaning, visual inspection, and primary injection.

This document serves as a final report for a completed project, detailing the scope of work, tests performed, and findings. While it does not represent a current solicitation, it provides insight into the type of services and standards expected for electrical system maintenance and testing at this facility. This information could be relevant for bidders interested in similar maintenance or testing opportunities at VA facilities.

Amendment / Modification

This amendment (0007) to Solicitation 36C25026Q0318 announces changes related to the Triennial Electrical Inspection Procurement at Columbus VAACC.

Key updates include:

• Requests for Information (RFIs) and Responses: Provided on the continuation page.

• Updated Performance Work Statement (PWS): Attached as part of this amendment.

• New Proposal Due Date: Extended to June 12, 2026, 12:00 P.M. EST.

• Proposal Submission: Proposals shall be submitted to Brian Kish via email at Brian.Kish@va.gov.

• The proposal due date has been extended.

• RFIs and responses have been provided.

• An updated PWS is now available.

• The deadline for proposal submission has been extended to June 12, 2026, 12:00 P.M. EST.

• Bidders should review the provided RFIs/Responses and the updated PWS for any changes to requirements or scope.

• All other terms and conditions of the original solicitation remain unchanged.