J061--Triennial Inspection and Testing of Electrical Breakers and Electrical Power Distribution System

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services: For service contracts (excluding construction), the contractor must not pay more than 50% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• General Construction: For general construction contracts, the contractor must not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction: For special trade construction contracts, the contractor must not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to penalties for false statements under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (e.g., invoices, subcontracts) to verify compliance during or after contract performance.
• Cooperation: Offerors agree to cooperate and provide requested documents for compliance determination.
• Required Completion: The certification must be completed, signed, and returned with the offer. Failure to provide it will result in the offer being deemed ineligible for award.

Bidders must carefully review the subcontracting limitations applicable to the predominant NAICS code for this acquisition. This certification is a mandatory requirement for proposal submission. Failure to complete and return this form with the offer will lead to disqualification. Bidders should be prepared to provide documentation to demonstrate compliance if awarded the contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the triennial inspection and testing of the electrical power distribution system at the Iowa City VA Healthcare System.

• General Requirements: The contractor must have at least five (5) years of specialized experience in electrical system testing and inspection. All work must be documented and comply with manufacturers' recommendations and applicable standards (NEMA, NEC, NFPA, ASTM, ASA, VA standards). Outages must be scheduled at least two weeks in advance, only during nights and weekends.

• Maintenance and Testing Requirements:

  • Switchgear Equipment, Medium Voltage Circuit Breakers, and Protective Relays: Includes recording nameplate information, inspecting for damage or deficiencies, cleaning, checking grounding, testing insulation, servicing contacts, and testing protective devices.
  • Primary Disconnects: Requires de-energizing, cleaning, contact dressing, resistance measurement, and insulation testing.
  • Transformer: Involves recording nameplate data, inspection for damage or leaks, cleaning, and testing insulating liquids.
  • Low Voltage Circuit Breakers: Covers inspection, cleaning, insulation testing, and testing of overcurrent trip devices for service equipment and power distribution panel boards (excluding branch-circuit panel boards).
  • Generators: Requires recording nameplate data, test running under load, and evaluating emergency power system reliability.
  • Batteries: Includes providing and replacing specific battery types for micro-logic systems.

• Electrical Grounding System Testing: Detailed procedures for three-point/fall of potential testing, clamp-on ohmmeter testing, and combined soil resistivity testing are provided, along with specific criteria and limitations for each method. Compliance with VHA Directive 1028 is emphasized.

• Provide two bound copies and one electronic copy (PDF or Word) of data, testing, and inspection results.

• Reports must include a project summary, description of equipment tested, tests performed, test data, and analysis/recommendations.

• Test data records must include specific details such as testing organization, equipment identification, environmental conditions, dates, technician identification, expected vs. actual results, and "as-found"/"as-left" data.

• The work is to be performed at the Iowa City VA Healthcare System, Iowa City, Iowa.

• The document specifies triennial (every three years) inspection and testing.

• Contractor must possess a minimum of five (5) years of specialized continuous experience.

• Compliance with VHA Directive 1028 and NFPA 70B is mandatory.

• Outages are restricted to nights and weekends.

• Attachment B provides a detailed list of distribution system equipment to be inspected. Attachment C is VHA Directive 1028.

Sources Sought / Request for Information (RFI)

This document is a Sources Sought notice, NOT a solicitation, issued by the Department of Veterans Affairs, Network Contracting Office 23. It seeks to determine the availability and capability of business sources qualified to provide Triennial Inspection and Testing of Electrical Breakers and Electric Power Distribution System for the Iowa City VA Healthcare System Medical Center.

• Service: Triennial Inspection and Testing of Electrical Breakers and Electric Power Distribution System.

• Location: Iowa City VA Healthcare System Medical Center, Iowa City, Iowa.

• NAICS Code: 238210 (Size standard: $19M).

• PSC Code: J061.

• Submission Method: Email to Joseph.Bennett@va.gov.

• Subject Line: Must include "36C26326Q0532 Electrical Testing".

• Deadline: Monday, April 13, 2026, no later than 04:30 PM CT.

• Required Information: Company Name, SAM UEI, Contact Person, Contact Phone Number, Contact Email Address, Firm's Business Size (under NAICS 238210), and socio-economic small business status (SDVOSB, VOSB, HUBZone, 8(a), WOSB, SDB).

• Responses will help the VA determine if future solicitations will be unrestricted, small business set-aside, or socio-economic small business set-aside.

• Information regarding "Similarly Situated Entity," "Ostensible Subcontractors," and "Records Management Language for Contracts" is provided and will be relevant for future solicitations.

• This RFI is for information and planning purposes only.

• Responses are not offers and cannot be accepted to form a binding contract.

• Responders are responsible for all associated expenses.

• No solicitation currently exists; do not request a copy of a solicitation.

Solicitation / RFP / RFQ

This is a Sources Sought notice for triennial inspection and testing of electrical breakers and the electrical power distribution system for the Iowa City VA Healthcare System Medical Center. The contract will be for services and will be firm fixed price.

• Triennial inspection and testing of electrical breakers.

• Triennial inspection and testing of the electrical power distribution system.

• Contract type: Firm Fixed Price.

• Response Deadline: April 13, 2026, 04:30 PM Central Time.

• Submission Method: All responses must be sent via email to Joseph.Bennett@va.gov.

• Email Subject Line: 36C26326Q0532 Electrical Testing.

• Not explicitly stated in this notice, but refer to attached documents for details.

• This is a Sources Sought notice; interested parties should respond.

• The full Sources Sought document, Statement of Work (SOW), and VA Limitations of Subcontracting Clause are attached and contain important details.

• Contact Person: Joseph Bennett, Contract Officer, Joseph.Bennett@va.gov, 319-688-3633 (Use email for all correspondence).

• Place of Performance: Department of Veterans Affairs, Iowa City VA Health Care System, 601 Highway 6 West, Iowa City IA 52246.