J061--Triennial Inspection and Testing of Electrical Breakers and Electrical Power Distribution System

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for Triennial Testing of Electrical Breakers and Electrical Power Distribution at the Iowa City VA Healthcare System. The government is procuring commercial products/services in accordance with FAR Part 12.

• Triennial Testing of Electrical Breakers and Electrical Power Distribution.

• Includes travel, labor, technicians, and all necessary equipment.

• Deliverables include reports, documentation, and CDs.

• Work must be performed according to required standards and regulations.

• Contract Type: Single Award, Firm Fixed-Price, Purchase Order.

• Anticipated Award Date: June 30, 2026.

• Period of Performance (POP): To Be Determined (TBD), with work to commence immediately after award.

• Estimated Value: Not explicitly stated, but the Size Standard for NAICS code 541350 is $11.5M.

• Questions Due: Tuesday, June 16, 2026, by 11:59 PM CT. Email to Joseph.Bennett@va.gov with subject line: RFQ 36C26326Q0754.

• Offers Due: Tuesday, June 24, 2026, by 05:00 PM CT. Email to Joseph.Bennett@va.gov with subject line: RFQ 36C26326Q0754.

• Evaluation Factors: Completeness and organization, Technical Capability, Past Performance, and Price.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government, price and other factors considered.

• The Government intends to award without discussions.

• Partial offers are not accepted.

• This solicitation is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 541350 (Building Inspection Services).

• Small Business Size Standard: $11.5M.

• Offerors must be registered in SAM.gov.

• The Service Contract Labor Standards Clause 52.222-41 applies.

• Numerous attachments are provided, including a Statement of Work (SOW), equipment tables, VHA directives, limitations on subcontracting, wage determinations, and various diagrams.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for triennial inspection and testing of electrical breakers and the electrical power distribution system at the Iowa City VA Healthcare System. The government intends to award a single, firm-fixed-price purchase order without discussions.

• Triennial inspection and testing of electrical breakers and the electrical power distribution system.

• Contractor must have a minimum of five (5) years of specialized continuous experience in testing, inspection, cleaning, adjusting, and appraising electrical distribution systems and apparatuses.

• Work must comply with manufacturers' recommendations and applicable NEMA, NEC, NFPA, ASTM, ASA, and VA standards.

• All outages must be scheduled and approved in writing at least two weeks in advance, and will only be scheduled at night and on weekends.

• Detailed testing procedures are outlined for Switchgear Equipment, Medium Voltage Circuit Breakers, Protective Relays, Primary Disconnects, Transformers, Low Voltage Circuit Breakers, Generators, and Batteries.

• A comprehensive report detailing inspection and testing results is required.

• Contract Type: Single Award, Firm Fixed-Price, Purchase Order.

• Period of Performance: To be determined, with government intent to begin coordinating work and establishing testing schedule immediately after award.

• Anticipated Award Date: June 30, 2026.

• Questions Due: Tuesday, June 16, 2026, by 11:59 PM CT.

• Offers Due: Tuesday, June 24, 2026, by 05:00 PM CT.

• Offers must be submitted via email to Joseph.Bennett@va.gov with the subject line: RFQ 36C26326Q0754.

• Evaluation will be based on comparative evaluation procedures, considering Completeness and organization, Technical Capability, Past Performance, and Price.

• This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified and listed in the SBA certification database as an SDVOSB at the time of offer submission and award.

• Offerors are required to be registered in SAM.gov.

• The Service Contract Labor Standards Clause 52.222-41 applies.

• Various attachments are provided, including a table of equipment, VHA Directive 1028, limitations on subcontracting, wage determination, small business representations, and diagrams.

Form / Attachment / Pricing Sheet

This document, "Attachment A," is a table listing electrical breakers, their locations, brands, catalog numbers, and associated Micrologic or Schweitzer model numbers. It appears to be a detailed inventory or specification list of electrical components within various buildings.

• Locations: Specifies buildings and specific areas within those buildings (e.g., BLDG #1, BLDG #44, MEZZ).
• Breakers: Lists the type or designation of each breaker (e.g., "Normal - ATS 1 - X-RAY", "NDP3H - Main", "Spare").
• Brand: Identifies the manufacturer of the breaker (e.g., SqD, ASCO, Zenith, KOHLER, WESTINGHOUSE).
• Cat. Number: Provides the catalog or model number for each breaker.
• Micrologic # / Schweitzer # / Size (A) / KVA: Lists specific technical details or ratings for the breakers, such as frame size, current rating, or power capacity.

This attachment provides critical technical specifications for electrical components. Bidders may need to reference this list to understand the existing infrastructure, ensure compatibility with proposed solutions, or identify specific equipment requirements for maintenance, repair, or upgrade tasks related to the overall opportunity.

Other / Unclassified

This document is VHA Directive 1028, "Facility Electrical Power Systems," dated February 24, 2020. It establishes policy for the installation, operation, testing, and maintenance of electrical power systems at VA medical facilities and affiliate sites. It rescinds the previous VHA Directive 1028 from July 25, 2014.

This directive outlines the comprehensive policies, responsibilities, and standards for maintaining the integrity and safety of electrical power systems within VA medical facilities. It references numerous codes and standards (e.g., NFPA, OSHA, Joint Commission) that govern electrical work, safety procedures, testing, and maintenance. While not a solicitation for services, it provides critical context for any potential contractor involved in electrical work, maintenance, or system upgrades within VA facilities, as it defines the regulatory and operational framework they must adhere to.

Form / Attachment / Pricing Sheet

This document, "VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)", requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for participation in the opportunity.

• Services Contracts: Contractors must not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• General Construction Contracts: Contractors must not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Material costs are excluded.
• Special Trade Construction Contractors: Contractors must not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Material costs are excluded.
• Acknowledgement of Jurisdiction: Offerors acknowledge this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Cooperation: Offerors agree to provide documents to VA to demonstrate compliance.
• Certification Form: A specific certification section must be completed, signed, and returned with the offer. Failure to do so will result in the offer being deemed ineligible for award.

This document is critical for bidders to understand the subcontracting limitations applicable to the opportunity. Bidders must accurately complete and submit the certification form as part of their proposal. Failure to comply with these requirements will lead to disqualification. The specific limitations (50% for services, 85% for general construction, 75% for special trade construction) must be carefully considered during proposal preparation and subcontracting planning.

Form / Attachment / Pricing Sheet

This document is a "Feeder Diagram Section B," which visually represents the electrical power distribution system across multiple floors of a building, from the sub-basement to the 12th floor. It details the routing and connections of electrical feeders.

• Floor-by-floor breakdown of electrical distribution.
• Symbols and labels indicating electrical components, circuits, and connections.
• Notes regarding specific electrical configurations, such as "REPRESENTS EXISTING PULL BOXES IN BASEMENT."
• A table at the bottom lists various circuits, their amperages, and wire sizes, with a note that "BREAKER AND WIRE SIZES SHOWN ARE NOMINAL AND ARE SUBJECT TO CHANGE."

This diagram is crucial for bidders to understand the existing electrical infrastructure. It provides essential details for any work involving power distribution, electrical system modifications, or installations, helping bidders to accurately assess the scope, complexity, and potential challenges of related tasks within the opportunity.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, specifically for the state of Iowa, covering the counties of Johnson and Washington. It lists various occupational classifications and their corresponding minimum hourly wage rates and required fringe benefits.

• Occupational Classifications: A comprehensive list of job titles across various sectors (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• Wage Rates: Minimum hourly wage rates are provided for each listed occupation.
• Fringe Benefits: The document indicates that fringe benefits are required and follow the occupational listing. Specific health and welfare rates are detailed at the end of the document.
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) are included, outlining their applicability and requirements for federal contractors.
• Conformance Process: Instructions are provided for contractors on how to request authorization for additional classifications and wage rates not listed in this determination.

This document is crucial for bidders responding to Service Contract Act (SCA) covered opportunities. It establishes the minimum wage and fringe benefit requirements for various labor categories that may be employed under the contract. Bidders must ensure their proposed labor costs and pricing reflect these mandated rates to be compliant.

Form / Attachment / Pricing Sheet

This document, "52.219-1 Small Business Program Representations," is a standard provision used in solicitations to gather information about an offeror's small business status. Bidders must complete this form to represent their eligibility for various small business programs.

• Definitions: Provides definitions for various small business categories, including Economically Disadvantaged Women-Owned Small Business (EDWOSB), HUBZone small business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Small Business Concern, Small Disadvantaged Business Concern, and Women-Owned Small Business (WOSB).
• NAICS Code and Size Standard: Specifies the North American Industry Classification System (NAICS) code for the acquisition as 541350 and the associated small business size standard as $11.5 Million.
• Representations: Requires offerors to represent whether they are a small business concern, a small business joint venture, a WOSB, an EDWOSB, an SDVOSB, or a HUBZone small business concern. Specific sections are provided for joint venture representations, requiring details of each party.
• Penalties: Warns that misrepresenting a firm's status for program eligibility can result in fines, imprisonment, suspension, debarment, and ineligibility for federal programs.

This document is critical for all potential bidders. It outlines the specific small business categories relevant to the opportunity and requires bidders to self-certify their status. Accurate completion is essential for proposal eligibility and compliance with federal small business regulations. Failure to correctly represent status can lead to severe penalties.

Form / Attachment / Pricing Sheet

This document, "Attachment F. Master 1 Line.xlsx", appears to be a detailed electrical one-line diagram or equipment schedule. It outlines the normal and emergency power distribution systems across various buildings and sections, detailing transformers, switchgear, panels, and other electrical components.

• Normal Power Distribution: Details numerous electrical components, transformers, panels, and their locations across different buildings (e.g., BLDG #16, BLDG #51, BLDG #1, BLDG #20, BLDG #41, BLDG #42, BLDG #2).
• Emergency Power Distribution: Outlines generator systems and their associated switchgear and ATS (Automatic Transfer Switch) configurations for critical power.
• Transformers: A dedicated sheet lists specific transformers by building, including their size (KVA), manufacturer, model, primary/secondary voltage, and other technical specifications.
• Equipment Identification: Provides identifiers for various electrical equipment, including normal (N), equipment (A), life safety (L), critical (C), elevator (E), and others, along with their associated locations and ratings.

This attachment is crucial for bidders to understand the existing electrical infrastructure and power distribution systems. It provides detailed information on the scale, complexity, and specific components of the electrical systems that may be relevant for any work related to power, electrical systems, or facility maintenance. Bidders should review this to assess the scope of work, identify potential challenges, and ensure their proposed solutions are compatible with the existing infrastructure.

Form / Attachment / Pricing Sheet

This document is a diagram illustrating "SECTION C - BOILER PLANT." It provides a visual representation of the boiler plant's layout and components, including various panels, UPS units, and connections across different building levels (e.g., Sub-Basement, Basement, 1st Floor, 2nd Floor). It also references other diagrams such as "CLINICAL ADDITION RISER DIAGRAM" and "SECTION A."

• Depicts electrical distribution and power systems within the boiler plant.
• Shows connections between different panels (e.g., PANEL NOP, PANEL LP-1, PANEL LP-2, PANEL LP-3).
• Includes Uninterruptible Power Supply (UPS) units.
• Indicates connections to "BUILDING #11."
• References "MAIN GENERATOR" and "EMERGENCY GENERATOR."
• Shows "ESP" (likely Emergency Service Panel).

This diagram is crucial for bidders to understand the existing infrastructure and layout of the boiler plant. It helps in visualizing the scope of work related to any potential modifications, installations, or maintenance activities within this section. Bidders should use this diagram to assess the complexity of the system, identify key components, and understand how different parts of the boiler plant are interconnected.

Form / Attachment / Pricing Sheet

This document is a "Feeder Diagram Section D" which visually represents the electrical power distribution for various buildings and areas, including "Building 7 Mezzanine," "Building 1," "Building 2," "Building 7," "Building 10," and "Building 50 Research Complex." It details the normal and emergency power feeds, generators, and various electrical components within these locations.

• Electrical feeder pathways and connections.
• Identification of normal and emergency power sources.
• Diagrams of electrical distribution within specific buildings.
• References to other sections (e.g., "See Section B," "See Section A").
• A legend or schedule detailing components and their status (e.g., "IN SERVICE," "SPARE," "RESERVED").

This diagram is crucial for bidders to understand the existing electrical infrastructure and power requirements for the opportunity. It provides essential details for any work involving electrical systems, power distribution, or facility upgrades within the specified buildings and research complex. Bidders should use this to assess the scope of work related to power, identify potential challenges, and ensure their proposed solutions are compatible with the existing setup.

Form / Attachment / Pricing Sheet

This document is a "Clinical Addition Riser Diagram" which visually represents the electrical distribution systems for a clinical addition across multiple floors. It serves as a technical reference for understanding the layout and connections of various electrical panels and systems.

• Panel Designation Key: Explains the coding system for identifying electrical panels, including designations for Normal System, Life Safety Emergency System, Equipment Emergency System, and Generator Distribution System. It also details how the second letter or number indicates levels and additional letters indicate distribution types.
• Floor-by-Floor Diagrams: Illustrates the electrical distribution from the basement floor up to the 4th floor, showing connections and panel locations.
• Reference Notes: Provides information on enclosed circuit breakers, including their amperage and pole configuration, and notes that all references are to NEMA 1 surface enclosure breakers.

This diagram is crucial for bidders involved in electrical work, construction, or facility management related to the clinical addition. It provides essential details about the existing or planned electrical infrastructure, helping bidders to accurately assess the scope of work, plan installations, and ensure compliance with the electrical system design. Understanding this diagram is key to preparing a compliant and accurate proposal for any related opportunity.