J061--Triennial Testing of Electrical Breakers and Electrical Power Distribution System, 100% Set-Aside for SDVOSBs Iowa City VA Healthcare System, Iowa City, Iowa

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for triennial inspection and testing of electrical breakers and the electrical power distribution system at the Iowa City VA Healthcare System in Iowa City, Iowa. The government intends to award a single, firm fixed-price purchase order.

• Inspection, cleaning, testing, and adjustment of switchgear, medium voltage circuit breakers, protective relays, primary disconnects, transformers, low voltage circuit breakers, and generators.

• Replacement of approximately 85 batteries (Schneider Electric part number 33593).

• Testing must comply with manufacturers' recommendations and applicable NEMA, NEC, NFPA, ASTM, ASA, and VA standards, with special attention to VHA Directive 1028 and NFPA 70B.

• All outages must be scheduled and approved in writing at least two weeks in advance, and will only occur at night and on weekends.

• Comprehensive documentation and reporting of all testing and inspection results.

• Electrical grounding system testing using specified methods (Three-Point / Fall of Potential, Clamp-on Ohmmeter, or Combined).

• Contract Type: Single Award, Firm Fixed-Price Purchase Order.

• Period of Performance: Base POP Begin: 05-11-2026, POP End: 06-11-2026.

• Anticipated Award Date: May 11, 2026.

• Estimated Value: $19 Million (for informational purposes).

• Questions Due: Friday, May 1, 2026, 12:00 PM CST (email to Joseph.Bennett@va.gov with subject RFQ 36C26326Q0609).

• Offers Due: Tuesday, May 6, 2026, 04:00 PM CST (email to Joseph.Bennett@va.gov with subject RFQ 36C26326Q0609).

• The government intends to award without discussions.

• Evaluation will be based on comparative evaluation procedures to determine the offer that best meets the government's needs.

• This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be registered in SAM.gov.

• Offerors must be certified SDVOSBs listed in the SBA certification database at the time of offer and award.

• Offerors must complete and submit SF 1449, Attachment D (Limitations on Subcontracting), and Attachment G (Small Business Program Representations).

• A narrative describing the method and approach to performing the SOW is required (1-4 pages).

• A list of qualified personnel and proof of their qualifications is required.

• Past performance and references must be submitted.

• Attachments referenced include: Table of equipment, VHA Directive 1028, Limitations on Subcontracting, Wage Determination, Definitions, and Small Business Program Representations.

Form / Attachment / Pricing Sheet

This document, "Attachment F. Definitions," provides critical definitions related to small business subcontracting and eligibility for government contracts. It is intended to clarify terms such as "ostensible subcontractors" and "similarly situated entity" to ensure bidders understand and comply with relevant regulations.

• Ostensible Subcontractors: Defines when a subcontractor's role makes a prime offeror ineligible as a small business concern. It outlines conditions where a subcontractor performs primary and vital requirements or the prime contractor is unusually reliant on them. For construction contracts, management and oversight are considered primary requirements.
• Similarly Situated Entity: Defines this term as a subcontractor that shares the same small business program status (e.g., HUBZone, 8(a), WOSB/EDWOSB, VOSB/SDVOSB) as the prime contractor and is also small for the assigned NAICS code.

This attachment is crucial for bidders to understand subcontracting limitations and eligibility requirements, particularly for small business set-aside or reserved contracts. Accurate understanding and application of these definitions are necessary for a compliant proposal and to avoid potential ineligibility. It directly impacts how bidders structure their subcontracting plans and demonstrate compliance with small business goals.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor's "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT." It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act (SCA) in specific geographic areas. For this particular determination, the area is Iowa Counties of Johnson and Washington, State of Iowa.

• Occupational Listing: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Electrician, Nurse, Technician) along with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits are provided, including rates for regular hours and those covered by Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors, outlining requirements and minimum wage adjustments for 2025.
• Vacation and Holidays: Details the paid vacation accrual based on years of service and lists the minimum eleven paid holidays per year.
• Conformance Process: Outlines the procedure for contractors to request additional classifications and wage rates if a required occupation is not listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing the contract. It dictates the baseline wages and benefits that must be paid to employees working on the contract, directly impacting the cost proposal. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to be compliant.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION), requires offerors to certify their compliance with subcontracting limitations if awarded a contract. It outlines the specific subcontracting percentages for services, general construction, and special trade construction.

• Services: Contractors must not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• General Construction: Contractors must not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• Special Trade Construction: Contractors must not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• The certification acknowledges that false statements are subject to penalties under Title 18, United States Code, Section 1001.
• It also details potential consequences for not acting in good faith, including referral to suspension/debarment, fines, and prosecution.
• Offerors must cooperate with the VA to demonstrate compliance and may be required to provide documents such as invoices or subcontract copies.

This is a mandatory certification. Offerors must complete, sign, and return this form with their bid, quotation, or proposal. Failure to provide this completed certification will result in the offer being deemed ineligible for evaluation and award. The specific limitations on subcontracting must be understood and adhered to for the relevant contract type (services, general construction, or special trade construction).

Other / Unclassified

This document is VHA Directive 1028, "FACILITY ELECTRICAL POWER SYSTEMS," dated February 24, 2020. It establishes policy for the installation, operation, testing, and maintenance of Facility Electrical Power Systems at VA medical facilities and affiliate sites. It rescinds VHA Directive 1028 from July 25, 2014.

This directive outlines the comprehensive policies, responsibilities, and standards for maintaining electrical power systems within VA medical facilities. While not a solicitation, it provides critical context for any potential bidder involved in electrical infrastructure, maintenance, or related services for the VA. It details compliance requirements with various national codes (NFPA, OSHA), safety protocols (arc flash, shock hazard analysis), testing and maintenance schedules, and training requirements for personnel. Understanding these requirements is essential for bidders to accurately scope their services and ensure compliance if awarded a contract related to these systems.

Form / Attachment / Pricing Sheet

This document, "Attachment B," is a detailed table listing electrical breakers, their locations, brands, catalog numbers (CAT #), and Micrologic numbers. It appears to be a component of a larger solicitation or contract, providing specific inventory or configuration details for electrical equipment within various buildings.

• Location: Specifies the building and sometimes a more precise area (e.g., BLDG #1, USS9 (BW116)).
• Breakers: Identifies individual breaker designations (e.g., #2 - USS 9 Main, #1 Emergency - ATS 1 - CB - BW116).
• Brand: Lists the manufacturer of the breaker (e.g., SqD - Powerpact, SqD - MasterPact, ASCO 7000, Zenith, KOHLER MODEL K, WESTINGHOUSE).
• CAT #: Provides the catalog number for each breaker.
• Micrologic # / Size (A): Indicates specific model details or amperage ratings.

This attachment is crucial for bidders to understand the existing electrical infrastructure, including specific breaker types, brands, and their locations. This information is essential for:

• Accurately assessing the scope of work if the opportunity involves electrical system upgrades, replacements, or maintenance.
• Identifying potential compatibility issues or specific requirements for new equipment.
• Developing detailed proposals and pricing that account for the existing equipment specifications.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial products or services for Triennial Testing of Electrical Breakers and Electrical Power Distribution Systems at the Iowa City VA Healthcare System. The requirement includes travel, labor, technicians, and all necessary equipment, with deliverables including reports, documentation, and CDs.

• Triennial testing of electrical breakers and electrical power distribution systems.

• Work must be performed according to required standards and regulations.

• Deliverables include reports, documentation, and CDs.

• Contract Type: Single Award, Firm Fixed-Price, Purchase Order.

• Period of Performance: To be determined, but work is required to be performed in May 2026.

• Anticipated Award Date: May 11, 2026.

• Questions Due: Friday, May 1, 2026, 12:00 PM CST. Email to Joseph.Bennett@va.gov with subject "RFQ 36C26326Q0609".

• Offers Due: Tuesday, May 6, 2026, 04:00 PM CST. Email to Joseph.Bennett@va.gov with subject "RFQ 36C26326Q0609".

• Evaluation: Award will be made to the responsible offeror whose quote is most advantageous to the Government, price and other factors considered. The Government may award without discussions.

• This solicitation is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a Size Standard of $19M.

• Offerors must be registered in SAM.gov.

• The solicitation is issued under Revolutionary FAR Overhaul (RFO) FAR Part 12 Simplified Acquisition Procedures.

• Partial offers are not accepted.

• Service Contract Labor Standards Clause 52.222-41 applies.

• Required submittals include SF 1449, completed Attachment D (Limitations on Subcontracting), completed Attachment G (Small Business Program Representations), breakdown of work, narrative, list of qualified personnel, past performance, and references.

• Attachments referenced include: Table of equipment, VHA Directive 1028, Limitations on Subcontracting, Wage Determination, Definitions, and Small Business Program Representations.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ 36C26326Q0609) for the Triennial Testing of Electrical Breakers and the Electrical Power Distribution System at the Iowa City VA Healthcare System Medical Center. The solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

The primary requirement is the triennial testing of electrical breakers and the electrical power distribution system.

• Contracting Office: DEPARTMENT OF VETERANS AFFAIRS, NETWORK CONTRACTING OFFICE 23, CORALVILLE IA 52241.

• Place of Performance: Department of Veterans Affairs, Iowa City VA Health Care System, 601 Highway 6 West, Iowa City IA 52246.

• Product Service Code: J061

• NAICS Code: 238210

• Questions Deadline: Friday, May 1, 2026, 12:00 PM CST. Questions must be emailed to Joseph.Bennett@va.gov with the subject line: RFQ 36C26326Q0609.

• Offers Deadline: Tuesday, May 6, 2026, 04:00 PM CST. Offers must be emailed to Joseph.Bennett@va.gov with the subject line: RFQ 36C26326Q0609.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Reference documents include: Combined Synopsis Notice RFQ, RFQ 36C26326Q0609 Triennial Electrical Breaker Testing Iowa City VA, Attachment B (Table), Attachment C (VHA Directive 1028), Attachment D (Limitations on Subcontracting), Attachment E (Wage Determination), Attachment F (Definitions), and Attachment G (Small Business Program Representations).

• Contact Person: Joseph Bennett, Contract Specialist, Joseph.Bennett@va.gov, 319-688-3633. Use email for all communication.

Form / Attachment / Pricing Sheet

This document, "52.219-1 Small Business Program Representations," is a standard provision used in solicitations to gather information about an offeror's small business status. Bidders must use this form to represent their eligibility and classification under various small business programs.

• Definitions: Provides definitions for various small business categories, including Economically Disadvantaged Women-Owned Small Business (EDWOSB), HUBZone small business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Small Business Concern, Small Disadvantaged Business Concern, and Women-Owned Small Business (WOSB).
• NAICS Code and Size Standard: Specifies the North American Industry Classification System (NAICS) code for the acquisition as 238210 and the associated small business size standard as $19 Million. It also outlines the nonmanufacturer size standard.
• Representations: Requires offerors to represent whether they are a small business, a small business joint venture, a WOSB, an EDWOSB, an SDVOSB, or a HUBZone small business. It also includes provisions for representing joint venture status for each category.
• Notice: Warns that misrepresenting a firm's status for program eligibility can result in penalties, including fines, imprisonment, suspension, debarment, and ineligibility for future programs.

This document is critical for bidders to accurately self-certify their business size and status concerning various small business programs. Failure to complete these representations correctly can impact eligibility for the opportunity, especially if it is set aside for specific small business categories. Bidders must carefully review the definitions and ensure their representations align with their actual business status and any applicable certifications.