J061--Uninterruptible Power Supply Maintenance, Inspection and Technical Support Service |Base 4 |
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Cincinnati VA Medical Center (VAMC), is conducting a Sources Sought to identify capable firms for Uninterruptible Power Supply (UPS) Maintenance, Inspection, and Technical Support Services. This is for one Schneider Galaxy VM UPS system at the Cincinnati VAMC. The government intends to award a firm-fixed-price contract with a base year and four one-year option periods. Responses are due January 29, 2026.
Scope of Work
The required services include semi-annual preventative maintenance for the Schneider Galaxy VM UPS, its power distribution unit, and associated battery cabinets. This involves visual inspections, firmware updates, event log reviews, cleaning, bypass functionality tests, component inspections, and functional verification of electrical parameters. The contractor will also provide 24-hour technical support for the covered equipment. Key responsibilities include developing and maintaining a Quality Control Program (QCP), adhering to all safety (OSHA, EPA, NFPA) and infection control regulations, and providing Safety Data Sheets (SDS) for hazardous materials.
Contract & Timeline
- Type: Sources Sought (intent to award Firm-Fixed-Price contract)
- Duration: Base year + four (4) one-year option periods
- Set-Aside: None specified (market research stage)
- Response Due: January 29, 2026, 5:00 PM ET
- Published: January 22, 2026
- Place of Performance: Cincinnati VA Medical Center, 3200 Vine Street, Cincinnati, OH 45220
Eligibility / Capabilities
Interested firms must demonstrate a minimum of five (5) years of successful experience within the last seven (7) years maintaining identical or similar UPS equipment. Offerors should submit references for this experience. Contractor personnel, including mechanics/technicians, must have at least five (5) years of industry experience and appropriate certifications. All contractor employees will be subject to VAMC identification badge requirements and background checks.
Additional Notes
This is a Sources Sought notice for acquisition planning; firms should NOT send proposals. Interested and capable firms should email their Firm's Name and Socio-Economic Status to the Point of Contact, Ronald T Heidemann (ronald.heidemann@va.gov). The government will provide facilities, utilities (electricity, water, sewage, non-hazardous refuse collection). The contractor is responsible for all personnel, equipment, supplies, transportation, tools, and materials, including securing offsite parking at their own expense. Service reports are required within 10 business days of completion, and payment will be made monthly in arrears after verification of work.