J062--Replace street light pole concrete bases.

Amendment / Modification

This amendment (0001) updates the site visit attendance due date and time. The original deadline of May 25th has been moved to May 22, 2026, by 10 AM CDT to ensure sufficient time and clarity, as the original date fell on a federal holiday.

• Item 11: The hour and date specified for receipt of Offers is extended to June 2, 2026, at 5:00 pm CDT.

• The deadline to confirm attendance for the site visit has been changed.

• The deadline for receipt of offers has been extended to June 2, 2026, 5:00 pm CDT.

Amendment / Modification

This amendment updates the site visit attendance due date and time. Please refer to the attached document for specific details.

Site visit attendance due date and time.

This amendment may affect the site visit attendance deadline. Bidders should consult the attached document for the revised dates and times.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for the replacement of existing streetlight pole concrete bases at the St. Cloud VA Health Care System. The vendor will be responsible for providing all labor, materials, equipment, and disposal necessary for the replacement.

• Replacement of twenty-six (26) existing streetlight pole concrete bases (30'-0" high) with new higher concrete bases.

• Replacement of approximately 7,600 feet of pole feeds between light poles.

• Replacement of light pole head feeds, fuse holders, and fuses at (26) locations.

• Paint repair for approximately thirty-one (31) light poles, including rust repair and touch-up to match existing.

• The contractor must be a subject matter expert (SME) in maintenance and services.

• Work includes removing existing bases and wiring, isolating circuits, installing new bases and wiring, re-installing light poles, and performing paint touch-ups.

• Specific materials required include concrete bases, 12-3 gauge SOOW wire, #8 AWG THWN cable, fuses, grounding rods, primer, and paint.

• All cables must be copper; aluminum cables are not allowed.

• The street light circuit must remain operational each night.

• Contract Type: Not specified, but implied to be a fixed-price contract for commercial items.

• Period of Performance: 90 calendar days from Notice to Proceed (NTP), consisting of a 20-day administrative period and 70 days of field work.

• Estimated Value: Not stated.

• Offerors must be registered and current in the System for Award Management (SAM).

• Quotes must be submitted via email to safa.shleiwet@va.gov by the date and time specified on page 1 (06-01-2026, 5:00 PM CDT).

• Questions must be submitted via email to safa.shleiwet@va.gov by 05/27/2026, 12:00 PM CDT.

• A site visit is scheduled for May 26, 2026, at 10:00 AM CDT.

• Evaluation Factors (in descending order of importance):

  1. Technical Approach
  2. Past Performance
  3. Price

• The Government reserves the right to award a contract to the responsible Offeror whose offer is most advantageous, considering price and other factors.

• This procurement is a Small Business Set-Aside.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors)

• SBA Size Standard: $19 Million

• Offerors are responsible for all quotation preparation costs.

• Offerors must comply with all applicable Federal, State, and Local laws, OSHA, NFPA, and VA requirements.

• Specific contract clauses and provisions are incorporated by reference and in full text.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the State of Minnesota, specifically for the Counties of Benton and Stearns. It lists various occupations and their corresponding minimum hourly wage rates and fringe benefits required for contracts subject to the Service Contract Act.

• Occupational Codes and Titles: A comprehensive list of job titles across various sectors (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• Minimum Wage Rates: The legally mandated minimum hourly wage for each listed occupation.
• Fringe Benefits: Specifies that fringe benefits required follow the occupational listing. It details Health & Welfare benefits ($5.55 per hour or $222.00 per week) and specific provisions for Executive Order 13706 (Paid Sick Leave).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Vacation and Holidays: Outlines requirements for paid vacation (based on years of service) and a minimum of eleven paid holidays per year.
• Conformance Process: Details the procedure for classifying service employees not listed in the wage determination.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act. It establishes the minimum wage and benefit rates that must be paid to employees performing work under the contract. Bidders must ensure their proposed labor costs and pricing reflect these mandated rates to be compliant. Failure to adhere to these wage determinations can lead to non-compliance and potential penalties.

Form / Attachment / Pricing Sheet

This document is a campus plan drawing (LPB-02) detailing the "South Half Light Pole Base Replacement" project. It visually outlines the scope of work related to replacing light poles and associated wiring.

• Legend: Identifies symbols for "Wiring to be Replaced," "Pole Base to be Replaced," "Light Pole," "480 V," and "Ground Box."
• Campus Layout: Shows existing roads, trails, parking areas, and fence lines.
• Scope of Work Areas: Highlights specific light poles and wiring indicated for replacement with symbols.
• Scale: Provided in feet.
• Location: St. Cloud, MN.

This drawing is crucial for bidders to understand the physical locations and extent of the light pole base and wiring replacement work. It provides a visual representation of the project area and the specific components to be addressed, aiding in bid preparation and site assessment.

Form / Attachment / Pricing Sheet

This document is a campus plan map detailing the North Half of a facility, specifically illustrating the proposed locations for light pole base replacements. It serves as a visual guide for the "LPB-01 NORTH HALF LIGHT POLE BASE REPLACEMENT 20260506" project.

• The map displays various buildings, parking areas, roads, and natural features within the campus.
• Specific locations for light pole bases to be replaced are indicated with a red "R" symbol and highlighted in cyan.
• Existing and proposed wiring routes are also depicted.
• A legend clarifies symbols for "WIRING TO BE REPLACED," "POLE BASE TO BE REPLACED," "LIGHT POLE," "480 V," and "GROUND BOX."
• Building numbers and specific area designations are shown.

This map is crucial for bidders to understand the physical scope and location of the work. It helps in visualizing the extent of the light pole base replacement project across the North Half of the campus and identifying specific areas where work will be performed.

Form / Attachment / Pricing Sheet

This document provides a detailed "Pole Base Replacement Detail" which illustrates the construction and components required for replacing a concrete pole base. It is intended to guide contractors on the specifications and methods for this task.

• Existing Fixture: An existing 30'-0" aluminum light pole fixture is to be reused.
• Anchor Bolts: Per pole manufacturer's requirements, with leveling nuts above and below the base plate.
• Pole Grounding Rod: A grounding rod is shown connected to the pole.
• Bolt Cover Plate: A 2-piece bolt cover plate is to be provided.
• Conduit: Details existing PVC conduit and rigid steel conduit, including a 25mm (1") existing conduit with cap. It also notes the need to provide identification labels if missing.
• New Concrete Base: A replacement base using 5,000 PSI concrete mix, air-entrained, with reinforcing steel rebar cage. The mix design and calculation are to be done by a structural engineer.
• New Ground Rod: A new 5/8" diameter x 10'-0" long copper-coated ground rod is to be installed per code.
• Backfill: Undisturbed soil or select backfill, well-compacted.

This detail is crucial for bidders to understand the specific requirements for replacing pole bases, including materials, dimensions, and installation methods. It informs the scope of work, material take-offs, and labor estimates for any opportunity involving pole base replacement.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for the replacement of existing streetlight pole concrete bases at the St. Cloud VA Health Care System. The government is procuring these services as a Small Business Set-Aside.

• Replacement of existing streetlight pole concrete bases.

• Additional requirements are detailed within the attached solicitation document.

• Not specified in the provided text.

• Site Visit: May 26, 2026, at 10:00 AM CDT at the Facilities Management Office, Building 3, Second Floor, St. Cloud VA Health Care System, St. Cloud, MN 56303. Conference Room 207C. POC: Mayda I. Vazquez Velez, (320) 252-1670 x 7785.

• Technical Questions Due: Via email only to safa.shleiwet@va.gov no later than 12:00 PM CDT, 05/27/2026.

• Responses Due: By 5:00 PM CDT, 06/01/2026. Responses must be emailed to safa.shleiwet@va.gov.

• Offerors are responsible for ensuring their entire quote is received by the Contracting Officer before the closing date and time.

• This procurement is a Small Business Set-Aside.

• Prospective offerors must be registered and current in the System for Award Management (SAM) database at the time of offer.

• Solicitation Number: 36C26326Q0712

• NAICS Code: 238210

• Product/Service Code: J062

• Contracting Office Address: DEPARTMENT OF VETERANS AFFAIRS, NETWORK CONTRACTING OFFICE 23, 316 ROBERT STREET N, SUITE 506, SAINT PAUL MN 55101.

• Place of Performance: St. Cloud VA Health Care System, 4801 Veterans Drive, St. Cloud MN 56303.

• Contact Specialist: Safa Shleiwet, safa.shleiwet@va.gov

• Referenced attachments include: RFQ 36C26326Q0712, POLE BASE REPLACEMENT DET 1 - 20260506l, LPB-01 NORHT HALF LIGHT POLE BASE REPLACEMENT 20260506, LPB-02 SOUTH HALF LIGHT POLE BASE REPLACEMENT 20260506, and Wage Determination.