J063--New Base+4 Dormakaba Lock Preventative Maintenance and Repair for the Milwaukee VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought notice to identify qualified firms for Dormakaba Lock Preventative Maintenance and Repair Services at the Milwaukee VAMC in Milwaukee, WI. This effort aims to ensure the operational reliability and security of the VAMC's lock system. Responses will help determine the procurement method, potentially including set-asides for small businesses. Responses are due April 23, 2026, at 10:00 AM CST.
Scope of Work
The contractor shall provide all travel, labor, supervision, materials, tools, and equipment for maintenance, repair, and technical support of the Dormakaba lock system at the Clement J. Zablocki Medical Center. Key services include:
- Quarterly On-site Maintenance: Eight-hour visits for 118 RT+ locks across two buildings, covering system updates, audit log generation, diagnostics, battery verification/replacement (VA supplies batteries), lock inspection/servicing, hardware cleaning/calibration, software updates, keycard/access point reprogramming, and remote access controller (RAC 5XT) checks.
- Technical Support: Access to a technical help desk during normal business hours (7:00 AM - 3:30 PM CST, Monday-Friday, excluding federal holidays) and unlimited technical assistance.
- Emergency Response: On-site or remote support within 4 hours of an incident report.
- Reporting: Submission of a written Employee/Vendor Service Report (ESR) after each visit, detailing services performed and discrepancies.
- Certifications: Contractors must be certified by Dormakaba to service their equipment.
- Warranty: A 1-year warranty on parts, labor, and travel from contractor start-up.
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS: 561622 (Security Systems Services (except Locksmiths))
- Set-Aside: May be set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or other small businesses; Limitations on Subcontracting (13 CFR §125.6) would apply.
- Response Due: April 23, 2026, 10:00 AM CST
- Published: April 16, 2026
Submission & Evaluation
Interested parties should submit company name, address, contact information, ownership type, tailored capability statements, vehicle fleet size, and documentation supporting organizational/staff capability. If subcontracting is anticipated, address administrative and management structures. Responses will be evaluated to ascertain market capacity and inform procurement strategy. This is not a request for proposals, and the government assumes no financial responsibility for submission costs.
Security & Compliance
Contractor employees must wear visible identification and company uniforms. VA ID badges are required, obtained after fingerprinting and background checks. All services must comply with VA Safety and Security standards, manufacturer standards, NFPA-99, OSHA, NEC, and other applicable industry standards. Contractors are responsible for protecting government property and repairing any damage caused by their operations.