J063, Panic and Intrusion Alarm Replacement and Monitoring, Various Clinics - Portland Veterans Affairs Healthcare System, Dept of Veterans Affairs
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research through this Sources Sought Notice to identify qualified sources for Panic and Intrusion Alarm Replacement and Monitoring services. This requirement is for various VA clinics under the Portland Veterans Affairs Healthcare System in Oregon. Responses are due by September 26, 2025, at 5 PM PT.
Scope of Work
The contractor will be responsible for the removal, installation, and testing of new alarm components, including keypads, panels, motion sensors (PIR/Microwave, 40-200ft detection, 360-degree, anti-masking), and wireless panic alarms, at six specified VA clinics in Oregon. Key requirements include:
- Installation and testing within 30 days of contract award.
- Provision of 24/7 alarm monitoring.
- Monthly live testing of all security systems and components.
- Systems must support multiple access codes with one master, track code usage, and allow arming/disarming via proximity card/key fob (with potential for HSPD-12/PIV/CAC compatibility).
- Remote access for the government to arm, disarm, and view activity history.
- Repair requests must be responded to within 4 hours and completed within 5 days.
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS Code: 561621, Security Systems Services (except Locksmiths)
- Locations: Fairview, Hillsboro, West Linn, The Dalles, Bend, and Salem VA Clinics in Oregon.
- Period of Performance: Estimated December 1, 2025 – November 30, 2026, plus four option years.
- Set-Aside: None specified (market research stage).
- Response Due: September 26, 2025, at 5 PM PT.
- Published: September 12, 2025.
Evaluation
Responses will assist the Government in determining the appropriate acquisition method and identifying potential sources. This notice is for planning purposes only and does not obligate the Government to award a contract.
Additional Notes
Interested contractors should submit their company name, UEI, address, business size, point of contact, capability statement, and GSA Federal Supply Schedule contract (if applicable) via email to Danielle Carrico (Danielle.Carrico@va.gov). No telephone inquiries will be accepted.