J065--36C25926Q0392 0001| Request for Quote on Sand Filtration Media Repair & Refurbishment for Rocky Mountain Regional VA Medical Center SB set-aside

Performance Work Statement (PWS)

To refurbish and disinfect (5) Vortisand sand media filter tanks for the cooling towers at the Rocky Mountain Regional VA Medical Center (RMRVAMC). This service aims to reduce bacteria buildup, including legionella, by cleaning and replacing filter media.

• Vacuum and remove all existing sand/filter media (~10,000 lbs wet media).

• Properly dispose of all spent media.

• Inspect and verify the underdrain skids for clogging.

• Install approximately 10,000 lbs of new filter media according to specifications.

• Verify and check all operating parameters of the system.

• Provide system start-up and training for VA employees.

• Test and ensure full operation is restored.

• Complete and submit a detailed report of the work performed.

• A detailed report must be furnished within one week of completion, in Microsoft Word format, via email to the FMS POC.

• Period: One-time service request to be completed within 30 days of award.

• Place: Rocky Mountain Regional VA Medical Center, 1700 N. Wheeling Street, Aurora, Colorado, 80045.

• Hours: Monday through Friday, 7:30 am to 4:00 pm. Disruptions to medical center operations require 2 weeks advance coordination and approval. Other disruptions require 1 week advance notice.

• Contractor Qualifications: Must have skilled employees with previous experience in maintaining and changing Vortisand filter medias, and demonstrate experience with labor, start-up, and commissioning of these units.

• Resources: The contractor must provide all labor, materials, supplies, tools, equipment, transportation, expertise, and supervision. The Government will not furnish any resources.

• Safety: Contractor must take all necessary precautions to protect people and property and is responsible for any injury or damage caused by negligence.

• Insurance: Must maintain personal liability and property damage insurance as prescribed by Federal Government laws.

• Personnel: Government reserves the right to accept or reject contractor employees.

• Records Management: Contractor employees handling Federal Records must complete VHA-provided records management training.

• Subcontracting: Contractor must incorporate these requirements into all subcontracts and obtain written acknowledgement.

• Invoicing: Payments are made in arrears upon satisfactory completion and receipt of a properly prepared invoice submitted through Tungsten. Invoices must reference Contract Number, Purchase Order Number, Manifest Number(s), and provide a complete description of services rendered, including dates and amounts.

Amendment / Modification

This amendment (0001) to Solicitation 36C25926Q0392 makes the following updates:

• Posts an updated Performance Work Statement (PWS) paragraph #5 (Contractor Qualifications and Responsibilities).

• Updates the response due date to April 24, 2026, at 12:00 PM Mountain Time, Denver, USA.

• Performance Work Statement (PWS) paragraph #5

• The proposal response deadline has been extended to April 24, 2026, 12:00 PM Mountain Time.

Other / Unclassified

This document is a Service Contract Act (SCA) Wage Determination (WD 2015-5419, Revision 31) for Colorado, specifically for the counties of Adams, Arapahoe, Broomfield, Clear Creek, Denver, Douglas, Elbert, Gilpin, and Jefferson. It lists various occupational codes and their corresponding minimum hourly wage rates and fringe benefits required for federal contracts.

This document is crucial for bidders responding to federal solicitations that are subject to the Service Contract Act. It establishes the minimum wage and fringe benefit rates that must be paid to service employees performing work under the contract. Bidders must use these rates to accurately calculate their labor costs and ensure compliance with federal regulations. The document details numerous occupations, including administrative support, automotive service, health occupations, technical occupations, and transportation roles, along with specific wage and benefit information for each.

Key sections include:

• Occupational Listings: Detailed lists of job titles, corresponding codes, and minimum wage rates.
• Fringe Benefits: Information on required health and welfare benefits, including specific rates for standard benefits and those related to Executive Order 13706.
• Vacation and Holidays: Provisions for paid vacation and holidays.
• Executive Orders: Notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage for federal contractors).
• Conformance Process: Guidance on how to request additional classifications and wage rates if an occupation is not listed.

Bidders should carefully review the listed occupations and their corresponding rates to ensure their proposals accurately reflect the labor costs required by this wage determination.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0392) for the repair and refurbishment of water sand filtration media at the Rocky Mountain Regional VA Medical Center. The government intends to award a firm-fixed-price contract.

• The primary service required is Water Sand Filtration Media Repair and Refurbishment.

• Detailed requirements are specified in the attached Performance Work Statement (PWS).

• Offerors must demonstrate technical capability to meet the PWS requirements.

• Contract type: Firm-fixed-price.

• Period of Performance: Not explicitly stated, but implied to cover the scope outlined in the PWS.

• Estimated Value: Not stated.

• Questions Deadline: April 14, 2026, 4:00 PM MT. Submit in writing.

• Quote Submission Deadline: April 22, 2026, 12:00 PM MT. Email quotes to lynn.lim@va.gov (4MB limit per email). Faxed or hand-carried quotes will not be accepted.

• Submission Volumes:

  • Volume I: Technical Capability
  • Volume II: Price (complete provided schedule)
  • Volume III: Past Performance (max 3 recent/relevant efforts, CPARS preferred)

• Evaluation Factors:

  1. Technical capability or quality
  2. Price
  3. Past Performance

• Award will be made on an "All or Nothing" basis.

• This solicitation is a 100% set-aside for Small Business (SB).

• NAICS Code: 811310 with a small business size standard of $12.5 Million.

• If set-aside for SDVOSBs/VOSBs, VetCert verification is required at time of submission and award.

• Solicitation provisions and clauses are effective through Federal Acquisition Circular (FAC) 2026-01.

• Department of Labor Wage Determination 2015-5419 Revision Number 31 applies.

• Offerors are cautioned against contacting VA personnel other than the Contracting Officer and Contract Specialist.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Sand Filtration Media Repair & Refurbishment services at the Rocky Mountain Regional VA Medical Center. The solicitation is an SBA set-aside.

Details for the full requirement are provided in the attached Combined Synopsis-Solicitation and Performance Work Statement (PWS).

Not explicitly stated in the provided text, but the PWS should contain details.

• Response Due Date: April 22, 2026, 12:00 PM Mountain Time, Denver, USA.

• The full requirement details are in the attached Combined Synopsis-Solicitation.

• This opportunity is set aside for Small Business Administration (SBA) eligible firms.

• Solicitation Number: 36C25926Q0392

• NAICS Code: 811310

• Product Service Code: J065

• Contracting Office: Department of Veterans Affairs, Network Contracting Office NCO 19, Greenwood Village, CO 80111.

• Place of Performance: Rocky Mountain Regional VA Medical Center, Aurora, CO 80045, USA.

• Point of Contact: Lynn Lim, Contracting Specialist, lynn.lim@va.gov, 303-712-5798.

• Referenced Attachments:

  • Combine Synopsis Water Sand Filtration Media Repair Refurbishment
  • PWS Water Sand Filtration Media Repair Refurbishment
  • Service Contract Act WD 2015 5419 Revision 31 December 03 2025

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective of this service contract is to have a contractor refurbish and disinfect five (5) Vortisand sand media filter tanks for the cooling towers at the Rocky Mountain Regional VA Medical Center (RMRVAMC). This refurbishment aims to reduce bacteria buildup, such as legionella, and maintain optimal water quality by removing particulates of 10 microns and finer.

• Vacuum and remove all existing sand/filter media (~10,000 lbs wet media).

• Properly dispose of all spent media.

• Inspect the skids' underdrain for clogging.

• Install approximately 10,000 lbs of new media according to specifications.

• Verify and check all operating parameters.

• Provide system start-up and training to VA employees.

• Test and ensure full operation is restored.

• Complete and submit a detailed report for review and training.

• Services must be performed per OEM standards.

• Qualified technicians must provide start-up, testing, and full system operation.

• Detailed reports of services and maintenance must be furnished within one week of inspection (or 5 business days per QASP).

• Invoices must be submitted timely to Tungsten.

• Period of Performance: One-time service request to be completed within 30 days of award.

• Place of Performance: Rocky Mountain Regional VA Medical Center, 1700 N. Wheeling Street, Aurora, Colorado, 80045.

• Hours of Work: Monday through Friday, 7:30 am to 4:00 pm. Disruptions to operations require advance coordination and approval.

• Contractor Qualifications: Must possess previous work experience with Vortisand filter media maintenance and include a certified Vortisand field technician. Must demonstrate prior experience with labor, start-up, and commissioning of these units.

• Resources: The Government will not furnish any resources; the contractor must provide all tools, equipment, materials, transportation, expertise, personnel, and supervision. The contractor must remove all debris and trash upon completion.

• Reporting: Submit a detailed report within one week of inspection via email to the FMS POC.

• Invoicing: Payments are made in arrears upon satisfactory completion and receipt of a properly prepared invoice submitted through Tungsten.

• Records Management: Contractor employees handling Federal records must complete VHA-provided records management training.

• Insurance: Maintain personal liability and property damage insurance as prescribed by Federal Government laws.

• Subcontractors: The contractor shall incorporate these requirements into all subcontracts.