J065--3A Alert System & Maintenance in support of the Central Iowa VA Healthcare System

Form / Attachment / Pricing Sheet

This document is a floor plan, likely an attachment to a solicitation or SOW/PWS. It provides a detailed layout of a building or facility, indicating room numbers, dimensions (in NSF - Net Square Feet), and potentially other architectural or spatial information.

• Room identifiers (e.g., 3540, 3536, 3510)
• Net Square Footage (NSF) for each room
• Labels for stairwells and other building features (e.g., ROOF, STAIRWELL NO. 1-4)
• Architectural layout including walls, doors, and furniture placement in some areas.

This floor plan is crucial for bidders to understand the physical space requirements of the opportunity. It helps in:

• Assessing the scope of work related to specific areas.
• Estimating resources needed for tasks within defined spaces.
• Visualizing the environment where services will be performed or modifications will be made.
• Identifying potential logistical challenges or considerations related to the layout.

Solicitation / RFP / RFQ

This solicitation is for the "3A Alert System & Maintenance" to be installed and implemented within the Mental Health unit of the Central Iowa VA Healthcare System. The system aims to enhance emergency communication capabilities.

• Installation and implementation of a comprehensive, brand-name or equal Alertus Emergency Notification System (ENS).

• System must enhance emergency communication capabilities.

• Core Alarm Notification System: capable of sending alerts across multiple platforms, integrating with existing VA systems, supporting text, audio, and visual alerts.

• Implementation Services: including site survey, system design, installation, configuration, testing, validation, and user training.

• Maintenance Services: NFPA 72-compliant testing and inspection annually, two emergency service visits per year, extended warranty, and onsite maintenance.

• Mobile Wi-Fi Enabled Panic Buttons (minimum 10).

• Mounted Wi-Fi enabled duress button.

• Desktop Notification Software Licenses (minimum 20).

• Software must meet VA enterprise risk analysis (ERA) standards.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Year (05/01/2026 - 04/30/2027) with four Option Years.

• Estimated Value: Not explicitly stated, but NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) has a size standard of $34 Million.

• Technical Questions Due: 03/09/2026 by 10:00 AM CST.

• Quotes Due: 03/18/2026 by 10:00 AM CST.

• Submission Method: Email to marie.weathers@va.gov in Microsoft Word or Adobe .pdf format.

• Evaluation Factors: Technical capabilities, Past Performance (3 references), and Price.

• This acquisition is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be registered in SAM and the Veteran Small Business Certification (VetCert) portal.

• All technical questions must be submitted in writing.

• Faxed proposals will not be accepted.

• Offerors must be registered in SAM with NAICS 811210.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, conducted using FAR Part 13 (Simplified Acquisition Procedures). The Department of Veterans Affairs (VA) is seeking quotes for the "3A Alert System & Maintenance" to support the Central Iowa VA Healthcare System located at 3600 30th St., Des Moines, IA 50310. The anticipated award is a single firm-fixed-price contract.

The specific contract line items, quantities, and units of measure are detailed within the attached solicitation documentation. The core requirement is for maintenance services related to the 3A Alert System.

• Contract Type: Firm Fixed Price

• Period of Performance: Not explicitly stated, but implied to cover the duration of the maintenance services.

• Estimated Value: Not stated.

• Submission Instructions: Quotes must be emailed to marie.weathers@va.gov by the response date and time. It is the offeror's responsibility to ensure receipt.

• Evaluation Criteria: FAR provisions 52.212-1 and 52.212-2 apply and are detailed in the solicitation document. FAR clause 52.212-4 also applies.

• Key Deadlines:

  • Technical questions due: March 9, 2026, 10:00 AM CST via email to marie.weathers@va.gov.
  • Quotes due: March 18, 2026, 10:00 AM CST.

• Set-Aside: This procurement is a 100% Total Services Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34 Million.

• Registration: Prospective offerors must be registered and current in the System for Award Management (SAM) database at the time of offer.

• Responsibility: Quotes will only be accepted from responsible contractors.

• The solicitation number is 36C26326Q0422.

• The solicitation document and incorporated provisions/clauses are effective through Federal Acquisition Circular (FAC) 2025-26 (10/01/2025).

• Additional requirements are listed within the attached solicitation document.

• Referenced attachments include "S02 36C26326Q0422" and "3A floor plan."