J065--5 YR Indefinite Delivery/Indefinite Quantity (IDIQ) Full -Service preventative maintanence and repairs service BioFire FilmArray Equipment-Lebanon VAMC

Quick Summary

The Department of Veterans Affairs (VA), specifically the Lebanon VAMC, requires a 5-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract for full-service preventive maintenance and repair services for Biofire FilmArray equipment. This opportunity seeks qualified vendors to ensure the operational readiness of critical biomedical equipment. Responses are due April 30, 2026, at 2:00 PM EST.

Scope of Work

The contractor will provide comprehensive maintenance and repair services for Biofire FilmArray equipment, including Torch Base and Torch Modules, as listed in Schedule A.

• Preventive Maintenance (PM): Recurring scheduled inspections and services, including all labor, travel, and OEM-certified parts, performed on a firm-fixed price basis according to manufacturer guidelines. This includes electrical safety testing, lubrication, adjustments, calibration, and replacement of faulty or likely-to-fail parts.
• Remedial Services and Emergency Repairs: Unscheduled repairs, initiated by the Contracting Officer or Technical POC. Field Service Representatives (FSRs) must acknowledge service calls within four hours and arrive on-site within 24 hours. Replacement parts must be ordered within 24 hours of notification.
• Reporting: Detailed Equipment Service Reports are required for each visit, and written field service reports must be submitted to Health Technology Management within five business days of completion.

Contract Details

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ)
• Duration: Five ordering periods, from September 1, 2026, through August 31, 2031.
• Place of Performance: Lebanon Veterans Affairs Medical Center (VAMC), 1700 S. Lincoln Avenue, Lebanon, PA 17042.
• Set-Aside: None specified.
• Product Service Code: J065 - Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies.

Key Requirements

• Personnel Qualifications: Field Service Representatives (FSRs) and technicians must be fully qualified, possessing formalized OEM training and relevant experience. Factory-certified training certificates and competencies must be provided within 30 days of contract award.
• Parts: All replacement parts must be certified and warrantied by the Original Equipment Manufacturer (OEM).
• Subcontracting: Not permitted without prior written approval from the POC or Biomedical Engineering representative.
• Information Security & Privacy: A Business Associate Agreement (BAA) is required. The contractor must comply with stringent VA/VHA directives regarding data protection, encryption (FIPS 140-2, NIST 800-52), access control, and incident reporting. All personnel require mandatory VA Privacy and Information Security Awareness training and background checks.

Response Information

• Response Due Date: April 30, 2026, at 2:00 PM EST.
• Primary Contact: Christa Stine, Contract Specialist, christa.stine@va.gov, 570-824-3521.