J065--646-26-3-068-0058 | SEA 40829 | New Nihon Kohden NKV-330 PMs | NCO 4 Services 3 (VA-26-00046115)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 4 (NCO 4), has issued a Special Notice of its intent to award a sole source, firm-fixed-price contract to Nihon Kohden America LLC. This contract is for preventative maintenance and repairs of 20 Nihon Kohden model NKV-330 ventilators at the VA Pittsburgh Healthcare System. This action is being taken under FAR 6.103-1, citing only one responsible source. Responses from other interested parties are due by February 25, 2026.
Scope of Work
The requirement is to ensure the continuous reliability of VA Pittsburgh Medical Center's Nihon Kohden ventilator systems. This includes providing annual preventive maintenance (PM) for 20 specified NKV-330 ventilators. Key requirements include:
- PM services adhering to manufacturer-approved parts and specifications.
- Inclusion of parts, travel, and labor for PM in the contract price.
- Use of OEM and compatible parts only; no refurbished parts allowed.
- Provision of software updates within one month of OEM release.
- Contractor personnel compliance with OSHA Bloodborne Pathogens Standard and VHA Influenza Prevention Program.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Intended Awardee: Nihon Kohden America LLC.
- Authority: FAR 5.101, FAR 6.103-1 (Only One Responsible Source), and FAR Part 12 (Commercial Procedures).
- Period of Performance: A Base Year (May 1, 2026 – April 30, 2027) with four subsequent Option Years, extending the potential performance through April 30, 2031.
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) with a $34 Million size standard.
- Product Service Code: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies).
- Set-Aside: None (sole source intent).
Submission & Response Instructions
This notice is not a request for competitive quotes. However, any responsible firm that believes it can meet the requirement may submit a written notification and capability statement. Submissions must include:
- Indication of whether the firm is a direct supplier, authorized reseller, or distributor.
- Supporting evidence demonstrating capability (corporate experience, contract details, customer points of contact).
- Company Name, SAM UEI Number, Address, Point of Contact, and Business Size.
- Responses are due by 10:00 AM EST on February 25, 2026. The government reserves the right not to compete the procurement, and any responses received will be considered solely for determining the marketplace for future procurements. Inquiries should be directed via email to Matthew Wright.
Contact Information
- Contract Specialist: Matthew Wright
- Email: matthew.wright6@va.gov
- Phone: 717-673-3842