J065--693-26-2-047-0038 | SEA 44080 | Vertex Data Distributing Service | NCO 4 Services 3 (VA-26-00051555)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Regional Procurement Office East (RPOE), Network Contracting Office 4 (NCO 4), has issued a Notice of Intent to Award a Sole Source Contract to Data Distributing LLC for Vertex Data Distributing Services at the Wilkes-Barre VAMC in Wilkes Barre, PA. This action aims to ensure continuous support for these critical services. While not a request for competitive quotes, responsible firms may submit capability statements. Responses are due by March 26, 2026, at 11:00 AM EST.
Scope of Work
The contract covers comprehensive support and repair maintenance services for Radiology Image media burner and all subcomponents, including specific Allegro and Vertex equipment (Allegro 100-RMGE, Vertex Software, Vertex Advanced Dicomization, and Vertex 25EI). Key services include:
- Unlimited support M-F 8am – 4pm PST, with software updates upon request.
- Same-day shipment of replacement hardware (if troubleshooting completed before 12pm CT).
- Next business day exchange equipment, freight, repair labor, and all parts (excluding consumables and print heads).
- Sorma certified, inspected, and quality-tested replacement autoloaders and printers.
- Unlimited phone support for data distributing services.
- Provision of all necessary personnel, parts, tools, test equipment, service manuals, and software for repairs.
- Preventive Maintenance and repair coverage, including FE Backup Coverage Weekdays.
- Compliance with all applicable records management laws and regulations, including NARA policies and safeguarding of Privacy Act information.
Contract & Timeline
- Contract Type: Notice of Intent to Award Sole Source
- Period of Performance: One base year plus three option years.
- NAICS Code: 811210 (Standard Size: $34.0M)
- Published Date: March 19, 2026
- Response Due Date: March 26, 2026, at 11:00 AM EST
Submission & Evaluation
This is not a request for competitive quotes. However, firms believing they can meet the requirements may submit written notification and capability statements. Submissions must include:
- Company Name, SAM number, Company Address.
- Point of Contact information (title, phone number, and email address).
- Business size.
- Indication of whether the vendor is a direct supplier/service provider or authorized reseller/distributor, with supporting evidence (corporate experience, contract numbers, customer contacts). Responses will be evaluated, but the government reserves the right not to compete the procurement. Submissions must be emailed to derek.chuff@va.gov.
Contact Information
- Primary Contact: Derek M Chuff
- Email: Derek.Chuff@va.gov
- Phone: 814-943-8164