J065--Agilent Crosslab Silver Diagnostic Service Plan | New Base+4 Ann Arbor VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Ann Arbor Healthcare System (VAAAHS), has issued a solicitation for a Firm-Fixed-Price (FFP) contract for Agilent Crosslab Silver Diagnostic Service Plan for an Agilent Artisan Link Pro Stain System. This Unrestricted acquisition seeks to ensure optimal performance and longevity of critical diagnostic equipment. Offers are due March 9, 2026.
Scope of Work
This 5-year contract (1 base year + 4 option years) requires comprehensive service and maintenance for an Agilent Artisan Link Pro Stain System (SN: SG2440A017) and its accompanying Artisan Link/Pro Touch Screen Computer (SN: H22120634). Key requirements include:
- Preventive Maintenance: Scheduled visits, kits, travel, and labor.
- Service Availability: Unlimited service visits Monday-Friday, 4:00 am - 6:00 pm local time (excluding VA national holidays).
- Technical Support: 24x7 phone support for troubleshooting.
- Repairs: All necessary warranted repair parts (non-refurbished), travel, and labor, with emergency repair response within 24 hours (Monday-Friday, 4:00 am - 6:00 pm local time).
- Performance Guarantee: 98% Uptime Guarantee for the Artisan Link Pro Stain System.
- Compliance: Adherence to Federal and State regulations, NFPA, OSHA, CLIA, Joint Commission, and CAP accreditation standards.
Contract & Timeline
- Contract Type: Firm-Fixed-Price (FFP)
- Duration: 5 years (1 Base Year + 4 Option Years)
- Base Year POP: March 16, 2026, to March 15, 2027
- Estimated Value: $34 Million
- Set-Aside: Unrestricted
- Published Date: February 23, 2026
- Questions Cut-off: March 2, 2026, 10:00 AM EST
- Offer Due Date: March 9, 2026, 10:00 AM EST
Submission & Evaluation
Offers must be submitted electronically via email to Michael.Groneman@va.gov and Andrew.Arnst@va.gov. The subject line must be "RFQ 36C25026Q0256". Submissions should be Word documents or PDFs, with a 10MB file size limit per file (multiple emails allowed). Evaluation will be based on Lowest Price Technically Acceptable (LPTA). Offerors must provide narratives demonstrating how they will meet requirements for 24x7 phone support, use of OEM non-refurbished parts, emergency repair response times, 98% uptime guarantee, and Agilent-certified service professionals.
Additional Notes
Medical Liability Insurance of $1,000,000.00 per specialty per occurrence is required. Invoices are to be submitted electronically via Tungsten. Instructions to offerors are located on page 47 of the solicitation document.