J065--Base YR (09/01/2026-08/31/2027) + 4 OYs Zeiss Optical Equipment Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Great Lakes Acquisition Center (GLAC), has issued a Notice of Intent to negotiate a sole source contract with ProAim Americas, LLC. This contract is for preventive and corrective maintenance of Zeiss optical equipment at the Milwaukee VA Medical Center, Milo C. Huempfner VA CBOC (Green Bay, WI), and John H. Bradley CBOC (Appleton, WI). ProAim Americas, LLC is identified as the sole authorized vendor of the Original Equipment Manufacturer (OEM), Zeiss Meditec USA, Inc. Firms believing they can meet these requirements must submit information by April 27, 2026, 10:00 AM CDT.
Scope of Work
The requirement is for comprehensive preventive and corrective maintenance services for Zeiss optical equipment. This includes ensuring the operational readiness and longevity of critical medical devices across the specified VA facilities. The contract mandates the provision of new Original Equipment Manufacturer (OEM) items only, strictly prohibiting used, refurbished, remanufactured, gray market, or counterfeit supplies/parts, in accordance with VAAR 852.212-71. Vendors must be an OEM, authorized dealer, distributor, or reseller, verified by an OEM authorization letter.
Contract & Timeline
- Type: Sole Source (Notice of Intent) under Statutory Authority 41 U.S.C. 1901 and FAR 13.106-1(b)(2).
- Duration: Base Year (September 1, 2026 - August 31, 2027) plus four (4) Option Years.
- NAICS Code: 811210 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies).
- Response Due: April 27, 2026, 10:00 AM CDT.
- Published: April 22, 2026.
Submission Requirements
This is not a request for competitive quotes, and no solicitation documents are available. However, firms that believe they can meet the requirements must furnish information about their products and services, including customer references, to the Contracting Officer. Submissions must be via email to eileen.meyer@va.gov as an MS Word or Adobe PDF attachment. Required supporting evidence includes:
- A letter from the OEM stating the vendor is an authorized distributor (per clause 852.212-71(c)).
- Proof of ability to purchase OEM parts.
- Proof that all technical personnel are OEM certified.
- Proof of ability to utilize the OEM's billable service, if applicable.
- Proof of ability to meet an on-site service response time within one (1) business day.
Evaluation
Responses will be evaluated, but the Government retains sole discretion in determining whether to compete the proposed procurement. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with ProAim Americas, LLC.
Additional Notes
Telephonic inquiries will not be accepted.