J065--Carl Zeiss Eye Equipment Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), through Network Contracting Office (NCO) 17, has issued a Special Notice announcing its intent to award a sole source contract to Proaim Americas LLC for Carl Zeiss Eye Equipment Maintenance. This service will be provided at the Thomas E. Creek Amarillo VA Healthcare System, Lubbock Outpatient Eye Clinic. While this is not a request for competitive proposals, other responsible sources may submit capability statements for consideration.
Scope of Work
The contractor will provide a full-service maintenance contract for specific Carl Zeiss eye equipment, ensuring operational reliability. This includes:
- Unlimited repairs, parts, software updates, associated devices, labor, and travel.
- Preventive maintenance performed in accordance with manufacturer recommendations.
- Services must be performed by Zeiss-trained service engineers due to proprietary software and passwords.
- Service hours are Monday-Friday, 8:00 A.M. - 5:00 P.M. The equipment to be serviced includes Lumera 700 OPMI Rescan, Lumera 700 Microscope, HFA3 860 (two units), IOL Master 700, and Cirrus 5000 Angio.
Contract & Timeline
- Opportunity Type: Special Notice / Notice of Intent to Award Sole Source
- Procurement Authority: FAR 13.501(a)
- Anticipated Award Date: On or about April 3, 2026
- Period of Performance: A base year from April 3, 2026, through April 2, 2027, with four subsequent 12-month option periods.
- NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance (Size Standard: $30M)
- Response Due: March 26, 2026, by 10:00 A.M., CST
- Published Date: March 23, 2026
Submission & Eligibility
This notice is not a request for competitive proposals. However, responsible sources who believe they can fulfill the requirement may submit a capability statement for the VA's consideration.
- Required Information: SAM UEI Number, Taxpayer Identification Number, and documentation proving the vendor is an authorized service provider for the listed equipment.
- Registration: All respondents must have an active registration in the System for Award Management (SAM) at www.sam.gov.
- Veteran-Owned Businesses: Service Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) must be verified on the Vendor Information Pages (VIP) database at www.vip.vetbiz.va.gov/ to receive contract awards under the Veterans First Contracting Program.
- Submission Method: Email to Tammy.Wilson5@va.gov with solicitation number 36C25726Q0386 in the subject line.
Additional Notes
A determination by the VA not to compete this proposed action based on responses is solely within the VA's discretion. If no affirmative written response is received by the deadline, a sole source contract will be awarded to Proaim Americas, LLC without further notice.