J065--FY26 - NYH Temp Trak Calibrations & Service 630C60113
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) has issued an Award Notice for a sole-source, firm-fixed-price contract to Veterans Healthcare Supply Solutions, Inc. (VHSS) for Temp Trak Temperature Monitoring System Calibration and Support Services for the VA New York Harbor Healthcare System. The estimated contract value is $579,999.00.
Scope of Work
This contract covers the procurement of parts, installation, calibration, maintenance, and associated support services for the TempTrak environmental monitoring system. These services are critical to ensure the integrity of medication and vaccine storage, complying with VHA Notice 2020-02, across the VA New York Harbor Healthcare System facilities (Manhattan VAMC, St. Albans CLC, Brooklyn VAMC, Harlem Vet Center).
Contract & Timeline
- Type: Firm-Fixed-Price, Sole Source (under Simplified Acquisition Procedures, FAR 13.5)
- Contractor: Veterans Healthcare Supply Solutions, Inc. (VHSS), a certified SDVOSB.
- Estimated Value: $579,999.00
- Period of Performance: December 1, 2025 – November 30, 2026 (base year), with two 12-month option years.
- Award Notice Published: June 14, 2026
Sole Source Justification
The VA justified this sole-source award based on the determination that VHSS is the only authorized distributor for Copeland's TempTrak products and services in the United States. Copeland does not authorize third-party contractors for these specific products and services. Market research confirmed no other authorized providers or suitable alternatives, and previous special notices yielded no other expressions of interest.
Contracting Parties
- Department/Agency: Veterans Affairs
- Sub-Tier: VETERANS AFFAIRS, DEPARTMENT OF
- Office: 242-NETWORK CONTRACT OFFICE 02 (36C242)
- Organizational Activity: VA New York Harbor Healthcare System
Additional Notes
The previous contract for these services with Trillamed (the incumbent) is expected to expire in June 2025.