J065--FY26 Varian Truebeam Support Services (VA-26-00005011)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 10, has issued a Notice of Intent to Sole Source for comprehensive maintenance services for Varian TrueBeam radiation therapy equipment at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The government intends to award a non-competitive, Firm Fixed Price, Definitive contract to Varian Medical Systems.
Purpose & Scope
This notice communicates the VA's intent to procure comprehensive maintenance services for their Varian TrueBeam radiation therapy equipment. The scope of work includes:
- Parts, labor, software, and firmware updates.
- Technical support and system upgrades.
- Services performed during normal business hours by certified Varian technicians.
- Compliance with OEM, OSHA, and VA standards.
Contract Details
- Type: Firm Fixed Price, Definitive contract.
- Duration: One (1) year base period with four (4) option year periods.
- Set-Aside: Sole Source (intended for Varian Medical Systems).
- NAICS Code: 334517 – Irradiation Apparatus Manufacturing (Size Standard: 1000 employees).
- Product Service Code: J065 – Maintenance, Repair, and Rebuilding of Equipment – Medical, Dental, and Veterinary Equipment and Supplies.
- Procurement Method: Non-competitive, under FAR Part 12.
Key Information
This is NOT a request for formal proposals or quotes. Any responses received will be treated as information only and will not entitle contractors to payment. Market research confirmed Varian Medical Systems as the only responsible source capable of meeting the government's requirements. A determination by the Government not to compete for this requirement based upon responses received is solely within their discretion.
Place of Performance
Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, IN 46202.
Response & Contact
- Response Date: February 12, 2026, 4:00 PM Eastern Time.
- Point of Contact: Jacob Bishop, Contract Specialist (Jacob.bishop@va.gov) or Kristina L. Peart, Contracting Officer (Kristina.peart@va.gov).