J065-- Hamilton Ventilators Support | Base 1 Option Year
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA North Texas Healthcare System (VANTHCS), is soliciting proposals for service support for Hamilton G5/MR-1 Ventilators and corresponding components at the VA Medical Center in Dallas, TX. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside opportunity. Proposals are due by April 13, 2026, at 12:00 pm Central Time.
Scope of Work
The contractor will provide comprehensive service support for Hamilton G5/MR-1 Ventilators, including repairs, preventative maintenance (PM), ES inspections, reporting, and parts. All services and parts must adhere to Original Equipment Manufacturer (OEM) specifications. Field service engineers must be licensed or contracted with the OEM, and all parts must be certified new from the OEM. Work is to commence within 24 hours of receiving an award PO, with written authorization from the COR. Service availability is 8:00 AM to 6:00 PM Eastern Time, with a 24-hour maximum response time for corrective and periodic maintenance. Detailed field service reports are required upon completion of work. Compliance with VA information technology security requirements and HIPAA is mandatory.
Contract & Timeline
- Contract Type: Combined Synopsis/Solicitation (Solicitation Number: 36C25726Q0379)
- Period of Performance: Base Year: June 6, 2026 – June 5, 2027; Option Year 1: June 6, 2027 – June 7, 2028
- Place of Performance: Department of Veterans Affairs, Dallas VA Medical Center, Dallas, TX 75216
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Response Due: April 13, 2026, 12:00 pm Central Time
- Published Date: April 4, 2026
Evaluation
Award will be based on the Lowest Price Technically Acceptable (LPTA) methodology.
Submission Requirements
Offers must be submitted via email to janice.malbon@va.gov. Required components include a signed SF 1449, completed pricing schedule, an OEM distributor letter, a Technical Capability volume, and a Price volume. Technical questions are due by April 6, 2026, 3:00 pm EST. Offerors must be registered in SAM and certified as an SDVOSB. An authorized distributor letter from the OEM is mandatory.