J065--HTM Diagnostics Service Contract in support of the Veterans Integrated Service Network (VISN) 20 Multiple sites within VISN 20 - Please read entire Sources Sought Notice attached
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research through this Sources Sought Notice for a potential firm-fixed price contract. The requirement is for on-site, full-service maintenance and repair of various pulmonary and cardiac diagnostic systems across multiple sites within Veterans Integrated Service Network (VISN) 20. This includes facilities in Alaska, Washington, Oregon, Idaho, Montana, and California. Responses are due by March 23, 2026, at 3 PM Mountain Time.
Scope of Work
The contractor will provide comprehensive maintenance and repair services for a one-year period. This includes:
- Preventative maintenance at manufacturer-recommended intervals.
- Diagnostics, phone support, and on-site repairs with a 48-hour service response time.
- Software and firmware updates, with assistance for installation.
- Provision of new Original Equipment Manufacturer (OEM) replacement parts only, with next-day delivery for exchange parts.
- Live toll-free technical support.
- Submission of comprehensive service reports within 24 hours of completion.
Vendors must be an OEM, authorized dealer, distributor, or reseller for the proposed equipment, verified by an OEM authorization letter. Contractor employees will be subject to VA security investigations. Services will be provided during regular coverage hours of 8:00 am to 6:00 pm PT, Monday through Friday, excluding federal holidays.
Contract Details
- Type: Sources Sought (intended contract type: Firm-Fixed Price)
- Duration: One year
- NAICS Code: 811210 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies)
- Size Standard: $34.0 Million
- Set-Aside: None specified (market research stage)
Place of Performance
Services will be performed on-site at various VISN 20 facilities, including VA Medical Centers in Boise (ID), Walla Walla (WA), Roseburg (OR), White City (OR), Spokane (WA), Seattle (WA), Tacoma (WA), and Portland (OR), as well as the Roseburg - Eugene Clinic.
Submission Requirements & Deadline
Interested contractors should submit responses via email to Jennifer Robles (jennifer.robles1@va.gov) by March 23, 2026, at 3 PM Mountain Time. Responses must include:
- Company name, address, SAM UEI, and business size.
- Point of contact name, phone number, and e-mail address.
- Information on whether services are offered on a current GSA Federal Supply Schedule, NASA SEWP, or any other Federal contract. No telephone inquiries will be accepted.
Additional Notes
This is a Sources Sought Notice for market research purposes only and is not a solicitation. The Government is not obligated to award a contract or pay for information provided. Information received will be treated as proprietary.