J065--Intent to Sole Source Olympus Solvite Laser One-Time Repair

Statement of Work (SOW)

To obtain a one-time repair for an Olympus Solvite Laser System (Model TFL-PLS SN# MDUF210168) at the VA Pittsburgh Healthcare System (VAPHS) University Drive Campus.

• An Olympus Field Service Engineer (FSE) will travel on-site to evaluate and repair the specified laser system.

• The primary reported issue is a damaged and missing E-Stop button, requiring repair and replacement to ensure patient and staff safety.

• The system must be repaired and certified as safe and fully operational.

• If additional parts are needed, the FSE must provide pricing and notify the Biomedical Engineering department and Contracting Officer (CO).

• A detailed service repair report must be provided upon completion.

• The equipment must function in conformance with NFPA-99, TJC, NEC, OSHA, HIPAA, Federal, and VA security specifications.

• Performance must meet or exceed OEM technical specifications.

• A detailed service repair report is required, including equipment downtime, maintenance procedures, replaced parts, and costs.

• Period: 3 Months from Award Date.

• Place: VA Pittsburgh Healthcare System, University Drive Campus, Pittsburgh, PA 15240.

• Contract Type: Firm Fixed Price.

• Response Time: Within 72 hours during normal business hours (7:30 am – 4:30 pm EST) upon receipt of a purchase order.

• Scheduling: Contractor must schedule work in advance with Biomedical Engineering.

• On-Site Procedures: Contractor must notify Biomedical Engineering and Police Service upon arrival. Visible identification is required at all times. Parking is the contractor's responsibility. Smoking is prohibited on premises. Cellular phones are restricted near medical equipment.

• Security: Contractor personnel must wear an ID badge, will not have network access, and contractor-owned computers are not permitted on the VA network. Removable storage devices must be scanned. Annual Privacy Training is required.

• Experience: Contractor must be OEM trained.

• Deliverables: A record (hard copy or electronic) detailing work performed. Draft copies of deliverables to Biomedical Engineering before departure, with final copies within 5 business days of each deliverable.

• Changes: Any changes to the SOW require written authorization from the CO.

Solicitation / RFP / RFQ

This is a Notice of Intent to award a sole source contract for a one-time emergency repair of an Olympus Solvite Laser at the VA Pittsburgh Medical Center. The Department of Veterans Affairs (VA) Regional Procurement Office East (RPOE), Network Contracting Office 4 (NCO 4) intends to award this contract to Olympus America to ensure continuous support for the Solvite Surgical Laser System.

• One-time emergency repair of an Olympus Solvite Laser.

• Statement of Work (SOW) is attached, detailing specific requirements.

• Contract type: Sole Source.

• Period of Performance: Base period of one-year.

• This notice is NOT a request for competitive quotes.

• However, responsible firms believing they can meet the requirements may submit written notification and capability statements by the response due date.

• Vendors must indicate if they are the direct supplier, authorized reseller, or distributor.

• Supporting evidence must demonstrate the ability to perform, including corporate experience, contract details (number, dollar amount, period of performance), relevant services, and customer points of contact.

• Responses must include: Company Name, SAM number, Company Address, Point of Contact information, and Business size.

• The Government reserves the sole discretion to determine whether to compete the procurement based on responses.

• Responses are due via email to derek.chuff@va.gov by February 4, 2026, 10:00 AM EST.

• Not applicable as this is an intent to award a sole source contract.

• NAICS Code: 811210 (Other Electronic and Precision Equipment Repair and Maintenance).

• Standard Size: $34.0M.

• The Statement of Work (SOW) is attached separately.