J065--Tag Removal and Laser Etching Indianapolis, IN Award Notice Amendment

Amendment / Modification

This document is an Award Notice Amendment for Solicitation Number 36C25026Q0445.

This amendment pertains to the award of a contract for Tag Removal and Laser Etching services in Indianapolis, IN.

This is an award notice amendment and does not appear to modify submission deadlines or requirements for potential bidders. It provides details on an existing award.

Solicitation / RFP / RFQ

This document is a Justification and Approval (J&A) for a "Other Than Full and Open Competition" procurement. It details the need for new firm-fixed price contract for Tag Removal and Etching Services at the Richard L. Roudebush VA Medical Center (RLRVAMC) in Indianapolis, IN. The service involves removing labels and adhesives from approximately 2100 sets of Reusable Medical Devices (RMD) and laser etching them with an identifying label compatible with VA's Censitrac software.

• Removal of labels and adhesives from RMD instrument baskets.

• Laser etching of each basket with an identifying label, including set name, set number, and a bar code / Data Matrix for scanning.

• Ensuring etchings are consistent with the VA's existing labeling system and compatible with VA software.

• The service must prevent the RMDs from becoming non-sterile or contaminated.

• Contract Type: Firm-fixed price.

• Period of Performance: 05/20/2026 – 04/30/2027 (base year, no options).

• Estimated Value: $179,788.00.

This document is a justification for a sole-source award, not a solicitation for proposals. The contracting officer determined that Anthem Surgical Instrument Service is the only responsible source capable of meeting the requirement due to unique qualifications and compatibility with existing systems.

• This procurement is being conducted as a sole-source award to a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) under VAAR 819.7008.

• The justification cites statutory authority permitting other than full and open competition, specifically 41 USC §3304(a)(5) and 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 and VAAR 819.7008.

• The government conducted market research, including a GSA search for 'Laser Etching' and a review of the AbilityOne Services List, which did not yield suitable alternatives.

• The urgency is driven by the peeling/cracking of existing labels, which poses a risk of contamination and potential cancellation of surgical cases.

• Anthem Surgical Instrument Service is a responsible source with successful past performance and compatible etchings.

• The Justification and Approval (J&A) will be posted to SAM.gov.

Form / Attachment / Pricing Sheet

This document is a Single Source Justification for Simplified Acquisition Procedures (SAP) under the Micro-Purchase Threshold but not exceeding the SAT ($250K), for tag removal and etching services.

• Contracting Activity: Department of Veterans Affairs, VISN 10, Richard L. Roudebush VA Medical Center, requesting services from Network Contracting Office (NCO) 10.
• Service Required: Removal of labels from approximately 2100 sets of Reusable Medical Devices (RMD) baskets, cleaning of adhesive residue, and laser etching of a new identifying label. The new label must include set name, set number, and a bar code/Data Matrix for scanning via the Censitrac system.
• Estimated Amount: $179,788.00 (base year, no options).
• Unique Characteristics: Work requires weekend completion, will take several months, and necessitates a vendor familiar with current equipment and preventative maintenance. The vendor must have a mobile lab capable of on-site etching and the ability to match the current labeling system's format, legibility, and durability through reprocessing.
• Market Research: Limited research was conducted, including GSA search, AbilityOne Services List review, and HTME webpage search, which yielded no compatible services. An SBA DSBS search identified one potential contractor whose website did not indicate laser etching services.
• Justification Rationale: The current labels are peeling/cracking, posing a contamination risk and leading to delays/cancellations of surgical cases. The etching must be compatible with scanning purposes.

This document explains why the government is pursuing a single-source acquisition for a specific service. It details the exact requirements for label removal and laser etching on RMD baskets, including unique characteristics and the estimated cost. Bidders offering similar services may find this useful for understanding the government's needs and potential future opportunities, although this specific action is being justified for single-source award.

Form / Attachment / Pricing Sheet

This document appears to be a justification for a single-source award, referencing "Attachment 1 Single Source Justification MPT to SAT." It provides details related to a specific award made under solicitation number 36C25026Q0445.

• Solicitation Number: 36C25026Q0445
• Award Number: 36C25026C0101
• Award Date: 04-14-2026
• Award Amount: $179,788.00
• Awardee Name: ANTHEM SURGICAL INSTRUMENT SERVICES
• Awardee UEI: MZB1VKAFX628
• Awardee Address: 22134 SHERMAN WAY # 202, CANOGA PARK, CA 91303
• Product Service Code: J065
• NAICS Code: 811210
• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 10, Ann Arbor, MI 48105
• Contracting Officer: Andrea J. Roach (Andrea.Roach2@va.gov)

This document confirms a previous award for "Tag Removal and Laser Etching Services" in Indianapolis, IN. While it details the specifics of a single-source award, it does not contain new requirements or solicitations for potential bidders. It serves as a record of a past procurement action.

Notice of Intent to Sole Source

This document is a Notice of Intent to Sole Source for tag removal and laser etching services at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The Department of Veterans Affairs, Network Contracting Office (NCO) 10, intends to award a non-competitive contract to Anthem Surgical Instrument Services, a Service-Disabled Veteran Owned Small Business (SDVOSB).

Anthem Surgical Instrument Services has met the suitability criteria as per 41 USC 1901 and FAR 13.106-1(b)(2). This is stated as the only contractor meeting the criteria listed in the Statement of Work (SOW).

• The procurement is intended to be conducted under FAR Parts 12 and 13.

• The contract will have a base year with no options.

• This is not a request for formal proposals or quotes.

• Any responses received will be treated as information only.

• The government will use responses to determine if a competitive procurement is feasible in the future.

• NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance (Size Standard: $34 Million)

• Product Service Code: J065 - Maintenance, Repair, and Rebuild of Equipment – Medical, Dental, and Veterinary Equipment and Supplies

Veterans’ Health Indiana (VHI) Richard L. Roudebush VAMC 1481 W. 10th Street Indianapolis, IN 46202

Andrea J. Roach Contracting Officer Andrea.Roach2@va.gov (No Phone Calls Accepted)