J065--Maintenance, Service, and Support of VECTor-6/CT/OI System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the 255-NETWORK CONTRACT OFFICE 15, is seeking proposals for full-service maintenance, service, and support for a MILabs VECTor-6/CT/OI system located at the Harry S. Truman Memorial Veterans Hospital in Columbia, MO (65201). This critical imaging platform supports pre-clinical biomedical research. The objective is to ensure continuous operational readiness and minimize downtime. This is a Solicitation for a Firm-Fixed-Price contract. Proposals are due July 2, 2026, at 08:00 CDT.
Scope of Work
The contractor shall provide comprehensive maintenance and support for the MILabs VECTor-6/CT/OI system. Key requirements include:
- Preventative Maintenance: Two visits per year, covering system checks, safety/quality control, and replacement of wear-and-tear parts (excluding consumables).
- Corrective Service: Provision of all necessary parts, labor, travel, and lodging for repairs.
- Response Times: Remote technical support within 4 hours; on-site service within 2 business days if remote resolution is not possible.
- Software Updates: Installation of all software updates, bug fixes, and upgrades.
- Application Support: Operational guidance for VA research staff.
- Deliverables: Preventative Maintenance Reports, Corrective Service Reports, Software Update Logs, and an Annual Summary Report.
- Personnel: Must use MILabs-certified field service engineers with OEM training.
Contract & Timeline
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base year plus four option years.
- Estimated Value: $34 Million (total contract value across all years).
- Set-Aside: Unrestricted, with checkboxes for various small business set-asides indicating potential for future set-aside status.
- Proposal Due Date: July 2, 2026, 08:00 CDT.
- Published Date: June 5, 2026.
Evaluation
Award will be based on an evaluation of technical capability, past performance, and price. Technical capability and past performance are weighted higher than price.
Additional Notes
Offerors must provide proof of ability to work on this specific equipment or an authorized service provider letter. Submissions must include responses to FAR 52.212-3 (Offeror Representations and Certifications). Payment will be made via Electronic Funds Transfer (EFT).