J065--Mission Critical_Chiller Maintenance_MRI_CT_PET SCAN_657-26-3-1528-0067_STLVAMC (VA-26-00023731)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the St. Louis VA Medical Center (John Cochran), is conducting market research through a Sources Sought Notice for semi-annual preventive maintenance services for mission-critical MRI, CT, and PET Scan Chillers. This effort aims to identify qualified small businesses, with an anticipated total set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB). Responses are due by February 17, 2026, at 3:00 PM CST.
Purpose
This is a Sources Sought Notice for planning purposes only, not a solicitation. The VA is seeking information from potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), 8(a), HubZone, and other Small Businesses capable of providing the described services. The information gathered will inform the VA's acquisition approach and potential set-aside decisions.
Scope of Work
The requirement is for semi-annual preventive maintenance on specific Koolant Kooling and Riedel chiller models (or their replacements) serving MRI, CT, and PET Scan equipment at the St. Louis VA Medical Center. Services include:
- Routine operating inspections (e.g., leak checks, coil operation, fan rotation, voltage/amperage verification, oil levels, pressures, temperatures, glycol levels).
- Annual replacement of parts/equipment at factory-recommended intervals.
- 24/7 emergency online and phone response with remote software and diagnostic troubleshooting.
- Emergency onsite response within 4 hours, 24 hours a day.
- The contractor must provide all necessary tools and coordinate work with the AC Shop Foreman.
Submission Requirements
Interested organizations must provide:
- Company name, address, point of contact, phone, email, UIE number, CAGE Code, Tax ID Number.
- Type of small business (e.g., SDVOSB, VOSB, 8(a), HUBZone, WOSB, SDB).
- A capability statement detailing qualifications and ability to perform the work.
- Official documentation from Siemens demonstrating authorization to perform repair/maintenance services and acquire parts/software from Siemens for these services.
- An active SAM.gov account is required.
Anticipated Set-Aside
A total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) firms is anticipated, based on Public Law 109-461, Section 8127. However, if the response from SDVOSB firms is deemed inadequate, an alternate set-aside or full and open competition may be considered. Offerors claiming SDVOSB preference must provide their Unique Entity ID.
Key Dates & Contact
- Responses Due: February 17, 2026, at 3:00 PM Central Standard Time (CST).
- Contact: Michael Murphy, Contracting Officer, Michael.Murphy7@va.gov.
- Email Subject Line: Reference "36C25526Q0198 Chiller Maintenance".
Important Notes
This notice does not constitute a solicitation or an obligation to award a contract. The Government will not pay for any costs incurred in responding to this request.