J065--MWV Nurse Call (Over-Threshold Medical Equipment)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the 245-NETWORK CONTRACT OFFICE 5 (36C245), is conducting market research for a Nurse Call System Upgrade at the Martinsburg VA Medical Center, 510 Butler Avenue, Martinsburg, WV 25405. This Sources Sought notice aims to identify qualified contractors capable of upgrading the existing nurse call system, including hardware installation, safety updates, and campus-wide switch replacement. This is for planning purposes; no response date is provided.
Scope of Work
The requirement involves a comprehensive upgrade of the nurse call system, including:
- Hardware Installation: For the Tranquility House, including VA-owned Hill-Rom equipment.
- Safety Updates: For the Serenity House, ensuring interoperability with the existing Hillrom Voalte system.
- Campus-Wide Switch Replacement: Installation of 28 POE switches (24 ports each) and a rack-mountable layer 3 switch with HPE Expansion Module, all configured for the Hillrom Voalte system.
- Relocation: Current dome lights and nurse console in Serenity House.
- De-installation: Removal and disposal of the existing Tranquility House nurse call system (excluding storage media).
- Ancillary Services: All parts, materials, labor, software/licenses, travel, cabling, backboxes, and conduit runs are included.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Product Service Code: J065 - Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies
- Set-Aside: None specified
- Performance Period: Expected delivery within 90 days of award, with full implementation within 240 days of award.
- Published: March 24, 2026
- Response Due: Not specified (market research)
Special Requirements
- Technical: All IT infrastructure must support IPv6 based on OMB guidance (M-21-07) and NIST standards.
- Personnel: Contractor personnel must have factory training and experience, provide certificates upon request, wear visible identification, and comply with VA policies (non-smoking, safety, security, infection control).
- Training: End-user training for the Tranquility House system operation must be provided across all three shifts.
- Documentation: Two copies of operating/service manuals and service reports (within five working days) are required.
- Warranty: A 1-year warranty from full installation/acceptance is required, covering repair, parts, materials, labor, and travel, with a 1-day response time for support requests.
- On-Site Procedures: Contractors must report to Biomedical Engineering, sign in/out, and verbally report issues upon departure.
- Quality Assurance: System verification tests will be performed by end-users, Biomedical Engineering, and/or the COR.
- Patient Health Information: Contractor must safeguard patient health information and report any issues to the Biomedical Engineering Department.
Additional Notes
This is a Sources Sought notice for market research purposes only and does not constitute a solicitation. The VA is seeking information on industry capabilities for this requirement. Interested parties should contact Keysha Gorman at Keysha.Gorman74@va.gov or 410-637-1513 for further information.