J065--New Patient Therapeutic Hot Tub Service Maintenance and Repair
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research via a Sources Sought notice for New Patient Therapeutic Hot Tub Service Maintenance and Repair at the Mann-Grandstaff VA Medical Center in Spokane, WA. This effort aims to identify qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) capable of providing comprehensive maintenance, testing, inspection, and repair services for Arjo Huntleigh therapeutic tubs. The Government anticipates awarding a Firm Fixed Price 5-year contract. Responses are due by May 22, 2026.
Scope of Work
The requirement covers preventive maintenance (PM), testing, inspection, and repair services for Arjo Huntleigh Century therapeutic tubs and their associated utility and water support systems. Key tasks include:
- Weekly, Monthly, and Annual Certification Testing: Functionality checks, deep cleaning, scale removal, filter maintenance, electrical checks, and performance tests.
- Unscheduled Repairs: Up to three unscheduled repairs per unit during normal business hours (8 am-5 pm, M-F).
- Parts Provision: Contractor to furnish authentic Arjo Huntleigh parts for repairs.
- Compliance: Adherence to TJC EC.02.04.03, TJC EC.02.05.01, CDC Healthcare WMP & Hot Tub/Whirlpool Toolkit, and Arjo/Arjo Huntleigh IFUs.
Contract & Timeline
- Type: Sources Sought / Market Research
- Anticipated Contract Type: Firm Fixed Price 5-year contract
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Response Due: May 22, 2026, 2:00 PM EST
- Published: May 15, 2026
Key Requirements & Deliverables
Contractors must ensure 100% completion of required PM tasks, maintain survey-ready documentation, and ensure tubs pass all functionality and performance checks. Deliverables include an Asset Inventory Record, PM Logs, Utility Labeling & Shutdown Procedure, and Condition Found Reports. Contractor employees will have intermittent, escorted access to VA facilities, with no background investigation required.
Contact Information
Questions and capability statements should be directed to Robyn Akins at robyn.akins@va.gov.