J065--New/Replacement Sterilizer (Autoclave) for Research

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to procure a new/replacement steam sterilizer (Autoclave) for the White River Junction VA Medical Center. The procurement is being conducted in accordance with FAR subpart 12.6.

• Primary Deliverable: One (1) Getinge 733LS-E Series steam sterilizer with water-ejector vacuum system, featuring pre-vacuum and gravity-displacement cycles, an 8.4-inch Avanti touch-panel control interface with 19 pre-programmed cycles, a single door package, and an air compressor.

• Installation: Professional installation of the sterilizer, including equipment assembly, utility connection identification, equipment startup, and one operator/supervisor training session.

• Documentation: Contractor shall comply with Federal and Agency records management policies, treating all deliverables as U.S. Government property with unlimited rights for use, disposal, or disclosure.

• Solicitation Number: 36C24126Q0425

• Contracting Office: Department of Veterans Affairs, VA Connecticut, West Haven CT 06516

• Place of Performance/Delivery: White River Junction VAMC, 163 Veterans Drive, White River Junction VT 05009

• Period of Performance: Base period (specific dates not detailed, but implied by response date).

• Response Date/Time: April 24, 2026, 5:00 PM Eastern Time, New York, USA.

• Submission Requirements: Firm Fixed Price Quote, completed Limitation of Subcontracting form (VAAR 852.219-75), technical capabilities proposal, and a statement of agreement with terms and conditions.

• Evaluation Factors: Award will be based on a comparative evaluation of Technical, Past Performance, and Price. Technical and Past Performance are critical, and award will be made to the responsible vendor whose quotation is technically acceptable and offers the lowest evaluated price.

• Questions Deadline: April 20, 2026, 5:00 PM EST. Questions must be submitted via email.

• Set-Aside: This solicitation is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 339113 (Surgical and Medical Instrument Manufacturing) with a small business size standard of 800 Employees.

• FSC/PSC: J065

• SAM Registration: Required at the time of response submission.

• VISTA Registration: Required for purchase order issuance.

• This solicitation is issued as an RFQ. No written solicitation document will be issued separately.

• Provisions and clauses are in effect through Federal Acquisition Circular 2025-04.

• Offerors must include a statement regarding acceptance of terms and conditions or list exceptions with rationale.

Form / Attachment / Pricing Sheet

This document is the "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (Deviation)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory form for the solicitation.

• Services Contracts: Offerors must certify they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify they will not pay more than 85% of the contract amount to non-certified SDVOSBs/VOSBs.
• Special Trade Construction Contracts: Offerors must certify they will not pay more than 75% of the contract amount to non-certified SDVOSBs/VOSBs.
• Certification Acknowledgment: Acknowledges that false certification is subject to penalties under Title 18, United States Code, Section 1001.
• Consequences for Non-Compliance: Details potential penalties for SDVOSB/VOSB awardees who do not act in good faith, including referral to VA Suspension and Debarment Committee, fines, and prosecution.
• Record Keeping: Offerors understand they may be required to provide documentation to verify compliance.
• Completion Requirement: The formal certification must be completed, signed, and returned with the offer. Failure to do so will result in the offer being deemed ineligible for award.

This is a critical compliance document. Bidders must carefully review the subcontracting limitations applicable to the specific contract type (Services, General Construction, or Special Trade Construction) and accurately complete and submit this certification with their proposal. Failure to submit this form correctly will lead to disqualification.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria for commercial products and commercial services. The Government will issue a purchase order to the responsible quoter whose quotation is most advantageous, considering price and other factors.

Not explicitly detailed in this attachment, but it references "minimum requirements of the solicitation" and "Government's requirements as outlined in the solicitation."

• Basis for Award: Most advantageous quotation considering price and other factors.
• Contract Type: Purchase Order.

Quotations will be evaluated using a comparative evaluation process.

Evaluation Factors:

• Technical
• Past Performance
• Price

Evaluation Approach:

• Quotations will be compared to determine the best benefit to the Government.
• The Government may select a quotation that provides benefits exceeding minimum requirements.
• All responses must meet minimum solicitation requirements.
• Alternate quotations are not requested or accepted.

Specific Evaluation Details:

• Technical: Assessed based on meeting and/or exceeding solicitation requirements and information requested in the instructions to quoters.
• Past Performance: Assesses risks associated with a quoter's likelihood of success, based on contracting officer knowledge, customer surveys, CPARS, or other reasonable bases.
• Price: Evaluated by summing all line item prices.

Not specified in this document.

• This is Attachment 3, related to FAR 52.212-2.
• Effective Date: 04/18/2025
• Revision: 02

Form / Attachment / Pricing Sheet

This document is an addendum to FAR 52.212-1, "Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023)". It tailors these instructions for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 in the FAR.

• NAICS Code and Small Business Size Standard: Details how these are presented in the RFQ and specifies conditions under which certain size standards apply (e.g., set-asides, HUBZone preference).
• Submission of Quotes: Outlines requirements for submitting quotes, including:
  • Solicitation number, time for receipt, quoter's name/address/phone.
  • Technical description of items, warranty terms, price, and discount terms.
  • "Remit to" address.
  • Completed representations and certifications (FAR 52.212-3).
  • Acknowledgment of Quotation Amendments.
  • Statement of agreement with solicitation terms and conditions.
• Period for Acceptance of Quotes: Offers must hold prices firm for 30 calendar days from the quote receipt date, unless otherwise specified.
• Product Samples: Requirements for submitting product samples, if requested.
• Multiple Quotes: Encourages submission of alternative quotes.
• Late Submissions: Defines late quotes and conditions for acceptance.
• Issuance of Purchase Order: Notes that the Government may issue a purchase order to one or more quoters and is not obligated to select the lowest-priced quote.
• Multiple Awards: The Government may issue purchase orders for any item or group of items.
• Availability of Requirements Documents: Provides instructions on how to obtain Federal Specifications, Standards, and Commercial Item Descriptions.
• Unique Entity Identifier: Requires offerors to provide their Unique Entity Identifier (UEI) and Electronic Funds Transfer (EFT) indicator for quotes exceeding the micro-purchase threshold, or if required by the RFQ.
• Notification: Unsuccessful quoters will not be notified.

This document provides critical instructions for preparing and submitting a quote in response to the solicitation. Bidders must carefully review the submission requirements, content of the quote, and any specific clauses or provisions referenced to ensure their quote is compliant and considered.