J065--Notice of Intent to Sole Source Modification Neptune Rovers, Dockers Systems and Spy Phi handheld imager

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide service maintenance for Stryker Neptune Rovers, Dockers units, and Spy Phi handheld imagers owned by VASNHS, as the facility staff are not equipped or trained for on-site maintenance and repair of this complex and proprietary equipment.

• Full coverage for all proprietary SPY-PHI components, including unlimited repairs for normal wear and use.

• Preventative maintenance, system calibration, and performance checks to ensure consistent image quality and uptime.

• Unlimited replacements with priority; a replacement unit will be shipped the next business day if a unit goes down.

• The government reserves the right to increase or decrease the equipment included in the service agreement.

• Neptune 3 Rover ProCare (Qty 14X, potential increase to 17X)

• Neptune 2 Docker ProCare (Qty 3X)

• SPY PHI Handheld Image (Qty 8X)

• Base: 07/01/2022 - 06/30/2023

• Option Year 1: 07/01/2023 - 06/30/2024

• Option Year 2: 07/01/2024 - 06/30/2025

• Option Year 3: 07/01/2025 - 06/30/2026

• Option Year 4: 07/01/2026 - 06/30/2027

• Place of Performance: VASNHS Medical Center, 6900 N Pecos Rd, North Las Vegas, NV 89086

• Normal daytime working hours are 0730 to 1600 Monday through Friday. Any work outside these hours requires prior permission from the Contracting Officer.

• Service response times include a maximum two-hour callback for service calls during normal work hours and after 4:00 PM, Monday through Friday. A two-hour callback is also required for calls made on weekends or national holidays. On-site response must be within 12 hours of the first call for service, Monday through Friday, and within 12 hours for calls received during weekend hours and holidays.

• Re-performance is required at no cost if performance does not conform to specifications. Repeated malfunctions (more than three times within one quarter) are unacceptable.

• Contractor must designate a Point of Contact (POC) available by telephone Monday through Friday, 7:30 a.m. to 4:00 p.m. (excluding holidays).

• Contractor must furnish service manuals and/or test equipment.

• All work must conform to VA safety standards, manufacturer's/industry standards, and applicable national standards (NFPA-99, FDA, OSHA, Joint Commission).

• Contractor personnel must present a neat appearance and be easily recognized (e.g., company ID badge or distinctive clothing).

• Personnel performing maintenance and repair must be fully qualified, competent, and factory-trained.

• Contractor personnel may not smoke on VA property.

• Contractor personnel shall not accept instructions from anyone other than the CO or COR.

• All contractor personnel must wear company ID badges.

• Payments will be made in four quarterly payments in arrears; no advance payments.

• Contractor employees must comply with COVID-19 safety protocols, including vaccination proof or negative test results if unvaccinated and granted an exception. Daily screening may be required.

Notice of Intent (NOI)

This Notice of Intent (NOI) from the Department of Veterans Affairs, Network Contracting Office (NCO) 21, indicates the government's intention to award a sole source contract modification. This modification is for the maintenance or repair of Neptune Rovers, Dockers Systems, and Spy Phi handheld imagers on-site at the Veterans Affairs Southern Nevada Health Care System (VASNHCS).

The award is intended for Stryker Sales, LLC, located in Portage, MI. The justification for a sole source award is based on Federal Acquisition Regulation (FAR) 6.103-1, citing that only one responsible source can satisfy the agency's requirements.

• Product Service Code (PSC): J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies.

• North American Industry Classification System (NAICS) Code: 562211 - Hazardous Waste Treatment and Disposal. The size standard is $47.0 Million.

• This notice is for informational purposes only and is not a formal solicitation or request for competitive proposals.

• No solicitation document is available, and telephone requests will not be honored.

• No award will be made based on unsolicited quotations or offers received in response to this notice.

• Any vendor wishing to provide information must submit compelling evidence that competition would be advantageous to the government.

• Response Date: May 8, 2026, 13:00 Pacific Time, Los Angeles, USA.

• All inquiries and concerns must be submitted in writing via email to Gary Christensen at gary.christensen@va.gov.

• The subject line of the email should reference "36C26126Q0681 Stryker Sales, LLC.".

• The government reserves the discretion to determine whether or not to compete this action based on responses received.

• A draft Statement of Work (SOW) titled "Stryker Neptune Docker and Spy Phi SOW DRAFT" is attached.