J065--On-site Bed Management

Amendment / Modification

This amendment cancels the solicitation.

This amendment cancels the entire solicitation.

Offers are no longer being accepted as the solicitation has been canceled.

Solicitation / RFP / RFQ

This document contains standard solicitation provisions and contract terms and conditions applicable to commercial products and services. It outlines the instructions for offerors, contract terms, and clauses required to implement statutes or executive orders.

• Offerors must submit signed and dated offers by the specified deadline, including solicitation number, receipt time, offeror details, technical description of items, warranty terms, price, "remit to" address, completed representations and certifications (FAR 52.212-3), acknowledgment of amendments, and past performance information.

• Offers must demonstrate agreement with all solicitation terms and conditions.

• Product samples may be required.

• Multiple offers presenting alternative terms are encouraged.

• Offers must be held firm for 30 calendar days from the receipt date, unless otherwise specified.

• The Government intends to award without discussions but reserves the right to conduct them.

• The Government may reject any or all offers, accept other than the lowest offer, and waive informalities.

• The Government may accept any item or group of items of an offer.

• Offers must be submitted to the specified office by the exact time specified.

• Late submissions will generally not be considered unless specific exceptions apply.

• The Government may award without discussions, so initial offers should represent the best terms.

• The document references NAICS codes and small business size standards, which appear elsewhere in the solicitation.

• Specific clauses related to small business concerns, Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns, and other set-asides are incorporated by reference (e.g., VAAR 852.219-10, FAR 52.219-8, FAR 52.219-27).

• Offerors must be VIP-listed SDVOSBs for certain awards.

• Various FAR and VAAR clauses are incorporated by reference, covering topics such as inspection, acceptance, changes, disputes, payment, termination, and compliance with laws and executive orders.

• Specific clauses address prohibitions on certain telecommunications equipment, cybersecurity, and other compliance matters.

• Information on obtaining specifications and standards is provided via the ASSIST website.

Solicitation / RFP / RFQ

This document outlines the terms and conditions for a solicitation, focusing on vendor offer requirements, contract administration, invoicing, and representations and certifications. It details the services required, including Bed Management, Gurney Management, Wheelchair Management, Infusion Pump Management, Feeding Pump Management, and CareView Video Monitoring System Services, for both a base year and an option year.

• Services: Bed Management, Gurney Management, Wheelchair Management, Infusion Pump Management, Feeding Pump Management, and CareView Video Monitoring System Services.

• Period of Performance: Includes a Base Year and Option Year 1.

• Invoicing: Monthly submission required.

• SAM Registration: Contractors are encouraged to register or update their SAM registration to avoid delays.

• Limitations on Subcontracting: VAAR Clause 852.219-75 requires offerors to certify compliance with subcontracting limitations (50% for services).

• Offeror Representations and Certifications: FAR 52.212-3 requires completion of various representations and certifications related to business size, veteran status, and other factors.

• Contract Administration: Handled by the Contracting Officer (Helena Roba) and the Department of Veterans Affairs.

• Payment: Via Electronic Funds Transfer (EFT) through the System for Award Management.

• Invoice Submission: Electronically via https://portal.tungsten-network.com.

• Offerors must acknowledge amendments.

• Offerors must concur with all terms, conditions, and provisions.

• Specific pricing/cost schedule details are to be filled in by the offeror.

• Representations and certifications must be completed and submitted.

• The document references VAAR 852.219-75 regarding limitations on subcontracting for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs).

• FAR 52.212-3 includes various representations related to small business status, including SDVOSB, WOSB, and EDWOSB concerns.

• The document includes extensive text from FAR 52.212-3 (Offeror Representations and Certifications) and VAAR 852.219-75 (VA Notice of Limitations on Subcontracting).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services for an On-site Bed and Equipment Management program at the VA Greater Los Angeles Healthcare System. The contractor will manage equipment including specialty beds, mattresses, gurneys, wheelchairs, video monitor systems, infusion pumps, and feeding pumps to reduce rental spending and ensure equipment readiness.

• Provide and manage specialty beds, mattresses, gurneys, and wheelchairs 24/7.

• Monitor and maintain all specified equipment.

• Provide data on patient equipment usage.

• Ensure equipment is cleaned, inspected, and patient-ready before use.

• Manage equipment pickup and processing, including cleaning and inspection between patient use.

• Maintain an equipment tracking system.

• Perform daily equipment tracking rounds.

• Conduct annual audits of mattresses.

• Adhere to HIPAA guidelines.

• Contract Type: Firm Fixed Price

• Period of Performance: 6 months base period with a 6-month option.

• Submission Type: Request for Quotes (RFQ).

• Submission Deadline: February 23rd, 2026, 10:00 AM Pacific Time.

• Submission Method: Email to ositadima.ndubizu@va.gov, using Enclosure 1 form. Capabilities statement and certifications should be separate attachments.

• Evaluation: Award will be made to the responsible offeror with the lowest-priced quote that is reasonable and does not exceed available funding. Price is the sole evaluation factor.

• Questions Deadline: February 11th, 2026, 2:00 PM PST.

• Set-Aside: SDVOSB (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 339113 (Surgical Appliance and Supplies Manufacturing).

• Small Business Size Standard: 800 employees.

• Special Standards of Responsibility: Offerors must provide evidence of ISO 13485:2016 certification and specialized experience (references from 3 VA Medical facilities or government/commercial agencies).

• Applicable NAICS code: 339113.

• Wage Determination: SCA WD 2015-5613 revision 30.

• Attachments referenced: Enclosure 1 (Offer Form) and Enclosure 2 (Provisions and Clauses).