J065--One time buy - Fujifilm EHRM Integration Service Contract
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with FujiFilm Healthcare Americas Corporation for a one-time integration service. This service involves integrating the existing Synapse/Sonosite Synchronicity point of care ultrasound Picture Archiving and Communication System (PACS) with the new Federal Electronic Health Record (FEHR), Oracle Health, at the Jesse Brown VA Medical Center in Chicago, IL. This support is exclusively authorized by the Original Equipment Manufacturer (OEM), FujiFilm Healthcare Americas Corporation. This is not a request for competitive quotes. Firms believing they can meet the requirements must submit information by April 6, 2026, at 10:00 AM CDT.
Scope of Work
The primary scope is the integration of the Synapse/Sonosite Synchronicity PACS with the Oracle Health FEHR system. Key requirements include:
- Integration services for Synapse/Sonosite Synchronicity PACS with Oracle Health (FEHR).
- All support must be authorized by the OEM, FujiFilm Healthcare Americas Corporation.
- Only new Original Equipment Manufacturer (OEM) items are permitted; no used, refurbished, or remanufactured supplies/equipment/parts.
- No gray market or counterfeit items will be accepted, as per VAAR 852.212-71.
Contract & Timeline
- Type: Special Notice / Notice of Intent to Sole Source
- Authority: 41 U.S.C. 1901 Simplified Acquisition Procedures, FAR 13.106-1(b)(1) (only one responsible source).
- Product Service Code (PSC): J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies)
- NAICS Code: 541519 (Other Computer Related Services)
- Response Due: April 6, 2026, 10:00 AM CDT
- Published Date: April 2, 2026
- Set-Aside: None (Sole Source)
Submission Requirements
Interested firms must furnish information demonstrating their ability to meet the requirements. This evidence must include:
- A letter from the OEM stating the vendor is an authorized distributor per clause 852.212-71(c).
- Proof the vendor can purchase OEM parts, if required.
- Proof all technical personnel are OEM certified.
- Proof the firm can utilize the OEM's billable service, if applicable.
Capability statements must be submitted via email only as an MS Word or Adobe PDF attachment to Eileen Meyer at eileen.meyer@va.gov. Telephonic inquiries will not be accepted.
Additional Notes
The Government reserves the discretion to not compete the proposed procurement based on responses. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with FujiFilm Healthcare Americas Corporation.