J065--One-Time Buy - Orpheus EHRM Interface Contract
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Great Lakes Acquisition Center (GLAC), intends to negotiate a sole source contract with Skytron, LLC for the development and testing of an EHRM interface at the Milwaukee VA Medical Center in Milwaukee, WI. This Special Notice is not a request for competitive quotes, but interested firms must submit capability statements by April 6, 2026, 10:00 AM CDT.
Purpose & Scope
The VA requires the development and testing of an interface between the Oracle Health Electronic Medical Record and the existing Intuitive Orpheus Surgical Video Integration platform. This support is authorized by the Original Equipment Manufacturer (OEM), Skytron, LLC, and is being pursued under Statutory Authority 41 U.S.C. 1901 and FAR 13.106-1(b)(1), citing only one responsible source.
Contract Details
- Opportunity Type: Special Notice (Notice of Intent to Sole Source)
- NAICS Code: 541519 (Other Computer Related Services)
- Product Service Code: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies)
- Set-Aside: None (Sole Source)
- Agency: Department of Veterans Affairs, Network Contract Office 12
Submission Requirements & Evaluation
This notice is not a request for competitive quotes, and no solicitation documents are available. However, firms that believe they can meet the requirements must furnish detailed information about their products, services, and customer references to the Contracting Officer by 10:00 AM CDT on April 6, 2026. Submissions must be emailed to eileen.meyer@va.gov as an MS Word or Adobe PDF attachment. Telephonic inquiries will not be accepted.
Required evidence includes:
- A letter from the Original Equipment Manufacturer (OEM) stating the vendor is an authorized distributor per VAAR clause 852.212-71(c).
- Proof of ability to purchase OEM parts, if required.
- Proof that all technical personnel are OEM certified.
- Proof of ability to utilize OEM's billable service, if applicable.
Responses will be evaluated, but the government retains discretion not to compete the procurement. If no responses are received, the VA will proceed with the sole source negotiation with Skytron, LLC. Only new OEM items are permitted; no used, refurbished, remanufactured, gray market, or counterfeit items will be accepted. Vendors must be an OEM, authorized dealer, distributor, or reseller, verified by OEM documentation.
Contact Information
For submissions, contact Eileen Meyer at eileen.meyer@va.gov.