J065--PAR Excellence Dental Clinic License & Install Puget Sound VAHCS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Puget Sound VA Health Care System in Seattle, WA, is soliciting quotations for a PAR Excellence Dental Clinic License & Installation. This is an unrestricted, brand-name-only acquisition for software licenses and associated implementation services. Offers are due by April 9, 2026, at 3:00 PM PDT.
Scope of Work
This Request for Quotation (RFQ) seeks a PAR Excellence Software License (PX9186 PAR Bins Replenish License) and comprehensive onsite implementation services. Key requirements include:
- Provision of one PAR Excellence Software License.
- Onsite implementation services totaling 136 hours, covering installation, training, and travel.
- Products must be fully compatible with Par Excellence WBIMS, weight-based, easily calibrated, accurate, and provide real-time visibility.
- The system must interface with the GIP package in IFCAP, track/adjust/report real-time information, and trigger pick tickets based on PAR levels.
- It must be intuitive, support multiple users with varying permission levels, handle a wide range of products, and integrate with the current VHA IT system.
- Installation tasks include staging, installing scales, cabinets, controllers, and bins; building graphical walls and rows; assembling third-party equipment; coordinating wall-mounted louvers; and confirming controller communication with the Par Excellence server.
Contract Details
- Contract Type: Firm Fixed Price.
- Period of Performance: Deliverables are required within 90 days of contract award. Installation and training must be completed within 90 days of deliverable receipt. Scheduled delivery and services during normal VA hours (Monday-Friday, 8:00 AM - 3:30 PM).
- NAICS Code: 541990, with a size standard of $19.5 Million.
Eligibility & Submission
- Set-Aside: This acquisition is UNRESTRICTED.
- Offerors must be registered in the System for Award Management (SAM).
- Submission Deadline: Offers must be signed, dated, and submitted by April 9, 2026, at 3:00 PM PDT.
- Submission Email: Peter.Park2@va.gov.
- Required Documents: Completed and signed SF 1449, completed quote on Price/Cost Schedule (B.2), a letter of authorization from PAR Excellence (if a third-party provider), and company contact information including SAM UEI number.
Evaluation Criteria
Award will be based on the lowest price that meets responsibility requirements and demonstrates a satisfactory record of past performance. Past performance will be evaluated using CPARS and other references. An unsatisfactory past performance rating will preclude an award.
Point of Contact
Peter Park, Contracting Officer, Peter.Park2@va.gov.