J065--Philips Dynacad Server Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 17 (NCO 17), is conducting a Sources Sought for market research to identify qualified vendors capable of providing Full Service for Philips Invivo DynaCAD systems. This requirement is for the Valley Coastal Bend Texas Health Care System in Harlingen, TX. This is not a request for quotes, and no contract will be awarded from this announcement. Responses are due by June 22, 2026, at 2:00 PM CST.
Scope of Work
The VA seeks full service support for Philips DynaCAD systems, encompassing both software and hardware, at the Harlingen VA Medical Center. Key services include:
- Repairs, preventative maintenance, labor, travel, and parts.
- All services must meet or exceed Original Equipment Manufacturer (OEM) specifications.
- Field service engineers must be licensed or certified by the original manufacturer.
- All parts must be certified new from the original manufacturer.
- Service coverage includes remote applications & tech support, on-site application training, system software tune-ups, free software updates, and discounts on software upgrades.
Contract & Timeline
- Opportunity Type: Sources Sought / Market Research
- NAICS Code: 811210 (approximately $34M size standard)
- Period of Performance: Anticipated base year from September 1, 2026, to August 31, 2027, with four option years extending through August 31, 2031.
- Hours of Performance: Monday-Friday, 8:00 AM to 5:00 PM CST for maintenance; 24/7 telephone support.
- Response Due: June 22, 2026, 2:00 PM CST
- Published: June 11, 2026
Eligibility & Submission
- Set-Aside: No set-aside is currently specified. Based on market research, this requirement may be set-aside for SDVOSB, VOSB, Small Businesses, or procured through full and open competition.
- Registration: Interested parties must be registered in the System for Award Management (SAM) and the VA's VISTA system. Vendors claiming SDVOSB/VOSB status must be registered and verified in SBA Veteran Small Business Certification.
- Submission: Responses must be emailed to Tammy.Wilson5@va.gov. Submissions should include a completed Sources Sought Worksheet and may include additional information, not exceeding 10 pages total, in Microsoft Word or Adobe PDF format.
Important Notes
This notice is for market research only. No reimbursement will be provided for response costs, and respondents will not be notified of evaluation results. Telephone inquiries will not be accepted.