J065--Prevacuum Sterilizer cleaning and Medical/Dental Instrument Inspection, Sharpening, Maintenance and Repair Services for Clement J. Zablocki VA Medical Center located in Milwaukee, WI and Milo C. Huempfner Outpatient Clinic, Green Bay, WI

Form / Attachment / Pricing Sheet

This document is a packing slip detailing "On-Location Instrument Service" performed by STERIS Instrument Management Services, Inc. for the CLEMENT J ZABLOCKI - VA MEDICAL CENTER. It lists the specific instruments serviced, the service performed (e.g., inspection, ultrasonic clean, rinsing, dry, lubrication, sharpening, adjustment), and the quantity of each item serviced.

• Order Number: 4394048
• Service Request Number: VOI765816
• Customer: CLEMENT J ZABLOCKI - VA MEDICAL CENTER
• Vendor: STERIS Instrument Management Services, INC.
• Date Printed: 2/17/2026
• Instrument Service Details: Each line item specifies the instrument type, the service performed (e.g., "Inspection, Ultrasonic Clean, Rinsing, Dry, Lubricate, Sharpen, Align, Proximate Tips"), and the quantity serviced.
• Note: The document states, "Customers: Do not pay from this document, invoice will follow."

This document serves as a record of services rendered for specific medical instruments. While not a solicitation or SOW, it details the types of services and the specific instruments that were serviced. Bidders interested in providing similar instrument maintenance or repair services may find the detailed list of instruments and service descriptions informative regarding the scope and nature of such work.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "C03 Attachment 1 - Instrument List 1.xlsx". It appears to be a detailed list of medical instruments, likely for procurement or inventory purposes.

The spreadsheet contains columns for:

• Manufacturer Name
• Item Number / Catalog Number
• Description of the Instrument

This attachment provides a comprehensive list of specific medical instruments. Bidders responding to an opportunity that requires the provision of these instruments should use this list to ensure they can supply the exact items requested, including matching manufacturer and item numbers. It is crucial for bidders to verify their ability to source and provide these specific instruments as detailed in the list to meet the solicitation's requirements.

Forms / Attachments / Pricing Sheets

This document is a packing slip detailing "On-Location Instrument Service" provided by STERIS Instrument Management Services, Inc. for the MILO C. HUEMPENER VA MEDICAL CENTER. It lists specific instrument kits and individual instruments serviced, along with the type of service performed for each.

• Order Number: 4252359
• Customer: MILO C. HUEMPENER VA MEDICAL CENTER - GREEN BAY
• Service Provider: STERIS Instrument Management Services, Inc.
• Services: Primarily "On-Location Instrument Service" which includes various levels of inspection, ultrasonic cleaning, rinsing, drying, lubrication, sharpening, adjustment, and repair for a wide range of surgical instruments.
• Instrument Kits: The packing slip is organized by specific instrument kits (e.g., GB DENTAL CLINIC BASIC KIT, GYN Clinic IUD Kit, GB Dental Hygiene Kit, GB OR DENTAL OS EXTRACTION, etc.).
• Individual Instruments: Each line item details the specific instrument (e.g., Clamps, Forceps, Scissors, Scalers, Probes) and the service performed on it.

This document serves as a record of services rendered and the specific instruments and procedures involved. While not a solicitation or SOW itself, it provides insight into the types of instruments and maintenance services that may be required for medical facilities. Bidders interested in instrument repair and maintenance services could use this as an example of the scope and detail of such services.

Form / Attachment / Pricing Sheet

This document is a packing slip detailing "On-Location Instrument Service" provided by STERIS Instrument Management Services, Inc. It lists specific instrument kits and the individual services performed on each instrument within those kits.

• Order Number: 4286876
• Service Request Number: V7W743159
• Customer: MILO C HUEMPENER VA MEDICAL CENTER - GREEN BAY
• Deliver To: Department: Operating Room
• Instrument Service Details: Each line item specifies the instrument kit (e.g., GB Dental Hygiene Kit, Cataract Kit, Specialty Clinic Surgical Set), the individual instrument (e.g., Forceps, Scissors, Scaler), and the service performed (e.g., Inspection, Ultrasonic Clean, Rinsing, Dry, Lubricate, Sharpen, Adjust, Align).
• Quantities: The number of each specific instrument serviced.
• Pricing: All listed services have a Unit Price and Extended Price of $0.00, indicating this is a record of service performed rather than an invoice.

This document serves as a record of services rendered for specific instrument kits. While it does not contain solicitation details, it provides insight into the types of instruments and the servicing procedures that may be relevant to a potential contract for instrument management or repair services. It details the scope of work performed on various surgical and dental instruments.

Form / Attachment / Pricing Sheet

This document is a packing slip detailing "On-Location Instrument Service" performed on various instrument kits for the MILO C. HUEMPENER VA MEDICAL CENTER. It lists the specific instruments serviced, the type of service performed (e.g., inspection, ultrasonic cleaning, rinsing, drying, lubricating, adjusting, sharpening), and the quantity of each instrument serviced.

• Order Number: 4326841
• Service Request Number: V7W751966
• Customer: MILO C. HUEMPENER VA MEDICAL CENTER - GREEN BAY
• Deliver To: Operating Room
• Service Details: Each line item specifies a kit (e.g., GB Dental Hygiene Kit 1, GB Dental Perio Osteotome Set 2) and lists individual instruments with their corresponding service level and actions.
• Pricing: All listed services have a Unit Price and Extended Price of $0.00, indicating this is a record of service performed rather than a billing document.

This document serves as a record of services rendered for specific instrument kits. While it details the types of services performed (cleaning, inspection, repair, lubrication, etc.) on various surgical instruments, it does not contain requirements, solicitations, or evaluation criteria relevant to a new procurement opportunity. It may provide insight into the types of instruments and services the facility utilizes.

Form / Attachment / Pricing Sheet

This document is a packing slip detailing "ON-LOCATION INSTRUMENT SERVICE" performed by STERIS Instrument Management Services, Inc. It lists specific medical instruments that were serviced, including the type of service performed (e.g., inspection, ultrasonic cleaning, rinsing, dry, lubrication, alignment, sharpening, deburring, etc.) for various categories of instruments.

• Order Number: 4372210
• Service Request Number: VEG761626
• Customer: CLEMENT J ZABLOCKI - VA MEDICAL CENTER, MILWAUKEE, WI
• Service Provider: STERIS Instrument Management Services, INC.
• Instrument Categories: The document is organized by service categories such as "MIL Basic Plastic Instruments," "MIL Laparoscopic Hand Assist," "MIL ARTHROSCOPY INSTRUMENTS," "Vascular Specials (OR)," "MIL OPEN HEART PAN," "MIL Tonsil Set," "Vein Instruments," "MIL MAJOR ABDOMINAL INSTRUMENTS," and "Repair Bin."
• Instrument Details: For each instrument, the specific service performed is listed, along with the quantity serviced.
• Status: Several items are noted as "Beyond Repair - Exceeded Useful Life" or "Beyond Repair - Pitting" or "Beyond Repair - Cracked in a Critical Area."
• Pricing: All listed services have a Unit Price and Extended Price of $0.00, indicating this is a record of service performed rather than an invoice.

This document provides a detailed record of instrument servicing performed by STERIS for a VA Medical Center. While not a solicitation or SOW, it could be relevant to bidders by demonstrating the types of instruments and the scope of maintenance services that a government facility utilizes. It highlights the specific procedures and instrument types involved in medical instrument servicing, which could inform a bidder's understanding of the market and potential service requirements for similar opportunities.

Form / Attachment / Pricing Sheet

This document is a packing slip detailing instruments serviced by STERIS Instrument Management Services, Inc. for the CLEMENT J ZABLOCKI - VA MEDICAL CENTER. It serves as a record of the items that were processed, including their descriptions, quantities, and the specific services performed (e.g., inspection, cleaning, lubrication, sharpening, adjustment, repair).

• Order Number: 4382079
• Service Request Number: VOI763437
• Customer: CLEMENT J ZABLOCKI - VA MEDICAL CENTER
• Items Serviced: A detailed list of surgical instruments, categorized by service request number (e.g., SN:99990, SN:C20005295, SN:C20003804, etc.).
• Services Performed: For each instrument, the packing slip specifies the level of service (e.g., Level 1, Level 2, Level 3, Level 4) and the actions taken, such as 'Inspection, Ultrasonic Clean, Rinsing, Dry, Lubricate, Sharpen, Align, Proximate Tips, Adjust Shank'.
• Status: Some items are noted as 'Beyond Repair' or 'Exceeded Useful Life', indicating they could not be serviced.

This document is a packing slip, not a solicitation or SOW. It details the specific instrument servicing performed for a government medical facility. While it does not directly solicit bids, it provides insight into the types of instruments and the scope of maintenance services required by such facilities, which could be relevant for vendors offering similar services.

Amendment / Modification

This amendment addresses vendor questions and provides requested documentation. Key changes include:

• CLIN Structure: The government prefers to keep surgical instrument maintenance and prevacuum sterilizer cleaning as a single CLIN for contract simplicity.

• VAAR Clause 852.219-75 Certification: The signature page for this clause, previously missing, will be attached to this amendment and must be completed by all offerors.

• Case Cart & Push Cart Details: The government specified the brand (Pedigo) and provided model numbers for case carts. The anticipated annual volume for repair services is approximately 2 units per month.

• Attachment 1 – Instrument List: This list, referenced in Part D, is now attached to this amendment.

• Historical Service Volume: Historical data for instrument tray servicing has been provided for both the Clement J. Zablocki VA Medical Center (approx. 500 instruments/week) and the Milo C. Huempfner Outpatient Clinic (approx. 500 instruments/month). Several documents detailing instrument servicing history are attached.

• The VAAR Clause 852.219-75 certification requirement is clarified and the form is provided.

• Details regarding case carts, push carts, and instrument lists are updated or provided.

• Historical service volume data is provided.

• Offerors must ensure the VAAR 852.219-75 certification is completed and submitted.

• The provided attachments and clarifications should be used for accurate proposal pricing and planning.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for surgical instrument and sterilizer maintenance services.

• CLIN Structure: The government prefers to keep surgical instrument maintenance and prevacuum sterilizer cleaning as a single CLIN to simplify contract maintenance.
• VAAR Clause 852.219-75 Certification: This certification is required for submission. The signature page will be attached via an amendment.
• Case Cart & Push Cart Details:
  • Manufacturers/Brands: Milwaukee and Green Bay use Pedigo brand case carts (Models: LGREV, SMREV, RCC-242, RCC256-MS, CDS – 242, CDS – 233, RCC-256-MS-B).
  • Anticipated Units: Approximately 2 case carts per month are anticipated to be serviced.
• Attachment 1 – Instrument List: The instrument list will be attached to an upcoming amendment.
• Historical Service Volume:
  • Clement J. Zablocki VA Medical Center (ZVAMC): Approximately 500 instruments serviced weekly.
  • Milo C. Huempfner Outpatient Clinic (GBCBOC): Approximately 500 instruments serviced monthly.

This Q&A clarifies requirements and confirms that necessary attachments and signature pages will be provided via future amendments. Bidders should note the consolidated CLIN structure and the provided historical service volumes for accurate pricing.

Form / Attachment / Pricing Sheet

This document is a certification page related to subcontracting limitations. Bidders must complete and submit this form if awarded the contract.

• Certification statement regarding compliance with subcontracting limitations.
• Fields for the printed name and title of the signee.
• Signature line.
• Date.
• Company name and address.

This form requires bidders to certify their understanding and commitment to comply with subcontracting limitations specified in the contract. It must be completed by an authorized representative of the offeror.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for Prevacuum Sterilizer cleaning and Medical/Dental Instrument Sharpening, Maintenance, and Repair Services. The services are required for the Clement J. Zablocki VA Medical Center in Milwaukee, WI, and the Milo C. Huempfner Outpatient Clinic in Green Bay, WI.

• Periodic cleaning of medium and small prevacuum sterilizers.

• Sharpening, adjusting, aligning, refurbishing, calibrating, cleaning, stain removal, polishing, lubricating, adjusting, chemical etching, and replacing parts for surgical, procedural, and dental instruments.

• Repair services for case-cart and push-cart.

• All work must use Original Equipment Manufacturer (OEM) instruments and parts, adhering to OEM specifications.

• Compliance with applicable laws and regulations (OSHA, EPA, VA, etc.).

• Adherence to VHA Directive 1192 regarding influenza vaccination or masking for healthcare personnel.

• Compliance with facility requirements, including security, privacy, drug-free policies, and no-smoking rules.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from 03-01-2026 to 02-28-2027, with four (4) one-year option periods.

• Estimated Value: Not explicitly stated, but Block 26 of SF 1449 indicates $34 Million.

• Solicitation Issue Date: February 6, 2025.

• Offer Due Date: February 24, 2026, at 10:00 AM CST.

• Submission Method: Email to jerri.schuster@va.gov. Responses exceeding 7MB must be split into multiple emails.

• Evaluation Factors: Technical Capability and Price. Award will be made to the responsible offeror whose quote meets quality standards and offers the best price.

• Site Visit: Scheduled for Friday, February 13, 2026, at 9:00 AM Local Time. Meet POC Sandra Arntzen.

• RFQ Questions: Must be submitted via email to JERRI.SCHUSTER@va.gov no later than Tuesday, February 17, 2026, at Noon Local Time.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be SDVOSB certified and provide required certifications (VAAR Clause 852.219-75).

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Size Standard: Not explicitly stated, but typically related to the NAICS code.

• FAR clauses 52.212-1, 52.212-4, 52.212-5 are incorporated by reference or attached.

• Offerors must complete SF 1449 blocks 17a, 30a, 30b, 30c, and Block 1(a) on Page 2.

• Technical capability must demonstrate relevant previous experience and specific certifications (ISO 9001, ISO 13485, ASQ, CQI).

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Prevacuum Sterilizer cleaning and Medical/Dental Instrument Inspection, Sharpening, Maintenance and Repair Services. The services are to be performed at the Clement J. Zablocki VA Medical Center in Milwaukee, WI, and the Milo C. Huempfner Outpatient Clinic in Green Bay, WI.

• Cleaning of Prevacuum Sterilizers.

• Inspection, sharpening, maintenance, and repair of Medical/Dental Instruments.

• The Department of Veterans Affairs intends to issue this RFQ.

• The anticipated issue date is on or around February 6, 2026.

• Quotes are due no later than February 24, 2026, at 10:00 AM Central Time, Chicago, USA.

• This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• The North American Industry Classification System (NAICS) code is 811210.

• The Product Service Code (PSC) is J065.

• The Contracting Office Address is: Department of Veterans Affairs, 36C252, 115 South 84th Street, Suite 101, Milwaukee WI 53214-1476.

• The Point of Contact is Jerri Schuster, Contracting Officer, at jerri.schuster@va.gov.