J065--PYXIS Maintenance Support Services - New Requirement

Justification for Other Than Full and Open Competition

This document justifies a sole source acquisition for planned maintenance and corrective maintenance (repair) services for the Pyxis Medication and Supply System at the Department of Veterans Affairs (VA) Marion, Illinois Medical Center. The effort is for a base year and four option periods on a firm-fixed-price basis.

• Full service planned maintenance and corrective maintenance (repair) of the existing Pyxis Medication and Supply System.

• Provision of all labor, materials, equipment, tools, and supervision required for maintenance and repair.

• Services must be in accordance with Manufacturer's recommendations, Joint Commission standards, and design specifications.

• The system provides comprehensive medication and supply management, streamlining workflow, improving financial performance, facilitating regulatory compliance, and enhancing patient care.

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance: Base Period of 12 months and four 12-month option periods (totaling 5 years).

• Estimated Value: Not explicitly stated in the provided text, but indicated as redacted.

• This document is a justification for a sole source action, not a solicitation. However, it states that the proposed action will be synopsized on the Contracting Opportunities Page, and any proposals received will be evaluated.

• This is a sole source justification, citing 41 U.S.C. 3304(a)(1) and FAR 6.103-1b, "One Responsible Source."

• Market research indicated that CareFusion Solutions, LLC (a subsidiary of BD) is the exclusive manufacturer and provider of Pyxis products and services, and the sole company capable of performing the required maintenance and repair.

• Other automated dispensing cabinet systems were evaluated but found incompatible.

• Two SDVOSB partners of BD were identified as approved resellers of hardware but do not provide the required services.

• Performance of services by any party other than CareFusion or its authorized affiliates voids the warranty.

• Removing or pausing services would disrupt pharmacy workflow and negatively impact patient care.

• The Government will continue market research to identify future opportunities for competition.

Form / Attachment / Pricing Sheet

This document is a Justification and Approval (J&A) for other than full and open competition for PYXIS Maintenance Support Services. It explains the rationale for not soliciting this requirement through full and open competition.

• The J&A details the specific circumstances that limit the availability of full and open competition.
• It identifies the proposed contractor and the justification for selecting them.
• It outlines the market research conducted and the results.

This document is relevant to potential bidders as it explains why the opportunity is being awarded on a sole-source basis (or limited competition basis). It provides insight into the government's rationale for this approach, which may influence how vendors perceive the opportunity and their ability to compete if it were to be opened further.