J065--RALS for Hemochron Signature Elites Brand Name or Equal at at the Central Arkansas VA Healthcare System Amend 001

Amendment / Modification

• The closing date for the solicitation has been extended from 05/15/2026 3:00 PM CST to 05/22/2026 3:00 PM CST.

• The solicitation close date is now 05/22/2026 3:00 PM CST.

• Clause 52.222-90, ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026), has been added.

• Solicitation closing date and time.

• Addition of a new clause.

• The deadline for proposal submissions has been extended to 05/22/2026 3:00 PM CST.

Solicitation / RFP / RFQ

This solicitation is for the provision of software licenses, interfaces, services, training, and support to connect Hemochron Signature Elites analyzers to the existing Remote Automated Laboratory Systems (RALS) at the Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock, Arkansas. The goal is to ensure compliant data management for point of care testing and result transmission to the VistA/CPRS system.

• RALS Web3 device software module (quantity 1).

• Connectivity and meter/analyzer connections for Hemochron Signature Elites analyzers (quantity 7).

• Results Interface – RALS–LIS HL7 interface compatible with VistA/CPRS.

• ADT interface (Admit, Discharge, Transfer) for in-hospital patient verification.

• RALS Silver Support Tier for the RALS data management system.

• RALS-Web3 browser-based remote access.

• Service, support, updates, and hardware maintenance for the technology license.

• Free upgrades as they become commercially available.

• Ensure RALS software compatibility with Hemochron Signature Elites analyzers and the VA LIS/electronic patient record system.

• Provide user documentation, training manuals, and on-site training for team supervisors.

• Provide a warranty for the entire contract duration, including 24/7 technical support.

• Delivery and installation of the system.

• Business Associate Agreement (BAA) is required.

• Contract Type: Firm-Fixed-Price (contemplated).

• Period of Performance: Base (10/01/2026 - 09/30/2027) with four (4) option periods extending through 09/30/2031.

• Questions Due: No later than 05/08/2026 by 3:00 PM CST via email to t.miller@va.gov. No phone calls.

• Offer Submission: Submit signed offers by the Due Date/Time specified in Block 8 of SF 1449 to T Miller at t.miller@va.gov. Offers must include separate volumes for Technical Capability, Collection Schedule, and Price.

• Evaluation: Quotations will be evaluated using a comparative process, considering technical capability, price, and performance schedule. The Government seeks the best benefit, not necessarily the lowest price.

• 100% Small Business (SB) Set-Aside.

• Offerors must be verified/registered in SAM at the time of offer submission.

• Offerors must be registered and certified as a Small Business on SBA.gov at the time of solicitation response and award.

• Brand Name or Equal is specified for certain items.

• All offerors must be registered in SAM.

• A Business Associate Agreement (BAA) is required and must be completed and signed.

Amendment / Modification

This amendment makes the following changes to the solicitation:

• Closing Date Extension: The response date has been extended from May 15, 2026, 3:00 PM CST to May 22, 2026, 3:00 PM CST.
• New Clause Added: Clause 52.222-90, ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026), has been added.

• The solicitation closing date has been updated.
• Clause 52.222-90 has been added.

The proposal deadline has been extended to May 22, 2026, 3:00 PM CST. Bidders should ensure they incorporate the newly added clause into their proposals.

Solicitation / RFP / RFQ

This solicitation is for the provision of software licenses, interfaces, services, training, and support to connect Werfen Hemochron Signature Elites analyzers to the existing Remote Automated Laboratory Systems (RALS) server for compliant data management. The system is intended for the Central Arkansas Veterans Healthcare System (CAVHS) to support point of care testing and result transmission to the Veterans Health Information Systems and Technology Architecture (VistA/CPRS).

• RALS Web3 device software module (quantity 1).

• Connectivity and meter/analyzer connections for Hemochron Signature Elites analyzers (quantity 7).

• Results Interface – RALS–LIS HL7 interface compatible with VistA/CPRS.

• ADT interface (Admit, Discharge, Transfer) for in-hospital patient verification.

• RALS Silver Support Tier for the RALS data management system.

• RALS-Web3 browser-based remote access.

• Service, support, updates, and hardware maintenance for the technology license.

• Free upgrades as they become commercially available.

• Ensure RALS software compatibility with Hemochron Signature Elites analyzers and the VA LIS/electronic patient record system (VistA/CPRS).

• Provide user documentation, training manuals, and on-site training for team supervisors.

• Provide a warranty for the entire contract duration, including 24-hour/7-days per week technical support.

• Delivery and installation of equipment and software according to manufacturer specifications and Federal/local safety standards.

• Contract Type: Firm-Fixed-Price (contemplated).

• Period of Performance: Base (10/01/2026 - 09/30/2027) with four (4) one-year option periods (10/01/2027 - 09/30/2031).

• Estimated Value: Not explicitly stated, but NAICS code 541511 has a size standard of $34 Million.

• Proposal Submission: Offers must be submitted in writing via email to t.miller@va.gov by 05/08/2026, 3:00 PM CST. Questions are also accepted via email until 05/08/2026.

• Offer Due Date: 05/15/2026, 3:00 PM CDT.

• Evaluation Criteria: Comparative evaluation process focusing on Technical Capability, Prices (fairness and reasonableness), and Test/Performance Schedule. The government may consider quotations other than the lowest price if they offer additional benefit.

• This acquisition is 100% set aside for Small Business (SB).

• Offerors must be verified/registered in SAM at the time of offer submission.

• Offerors must be certified as an SB listed in the SBA certification database.

• A Business Associate Agreement (BAA) is required and must be completed and signed.

• Brand Name or Equal is specified.

• Offerors must submit proposals in separate volumes for Technical Capability, Collection Schedule, and Price.

• The government reserves the right to conduct discussions if deemed necessary.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for RALS for Hemochron Signature Elites (Brand Name or Equal) at the Central Arkansas VA Healthcare System. The government anticipates awarding a firm-fixed price contract. The objective is to procure software licenses, interfaces, services, training, and support to connect Hemochron Signature Elites analyzers to the existing RALS system and ensure compliant data management.

• Provide all software licenses, interfaces, services, training, and support.

• Connect Hemochron Signature Elites analyzers to the existing RALS system.

• Ensure compliant data management.

• All work to be performed at the Central Arkansas Veterans Healthcare System, Little Rock, AR.

• Contract Type: Firm-fixed price.

• Technical Questions Deadline: May 8, 2026, 3:00 PM CDT. Submit via email to t.miller@va.gov with subject line "Technical Questions – 36C25626Q0735 – RALS for Hemochron Signature Elites".

• Offer Submission Deadline: May 15, 2026, 3:00 PM Central Time.

• Submission Method: Submit offers directly via email to T Miller, Contract Specialist, at t.miller@va.gov.

• Email Subject Line for Offers: "Quote - 36C25626Q0735 – RALS for Hemochron Signature Elites".

• This RFQ is set aside for Small Business (SB).

• Respondents must have an active registration in the System for Award Management (SAM) at www.sam.gov.

• Small Businesses must be registered on the Small Business Administration (SBA) website (https://search.certifications.sba.gov/) to be eligible for award.

• NAICS Code: 541511

• Product/Service Code: J065

• Contracting Office: Network Contracting Office 16, Houston, TX.

• Place of Performance: Central Arkansas VA Healthcare System, Little Rock, AR.