J065--REQUEST FOR QUOTES - MEDICAL DEVICE TESTING EQUIPMENT CALIBRATION SERVICES WASHINGTON DC VA MEDICAL CENTER 36C24526Q0203
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking quotes for Medical Device Testing Equipment Calibration Services for the Washington DC VA Medical Center. This is an Unrestricted Request for Quotes (RFQ) for a Firm-Fixed-Price contract, covering a base year and four option years. Quotes are due by February 12, 2026, at 10:00 AM EST.
Scope of Work
The contractor will provide all necessary labor, personnel, equipment, tools, materials, and supervision to perform comprehensive calibration services and maintenance for medical device testing equipment. Key requirements include preventative maintenance according to manufacturer recommendations, corrective maintenance and repair, and remediation actions for product alerts and recalls. Services must utilize OEM certified parts and service, with refurbished parts requiring written approval. Engineers/technicians must be OEM trained, and software updates/patching are required as needed. Detailed reports of actions taken for each calibrated equipment piece are mandatory; "Pass or Fail" reports are not accepted. All testing must be completed onsite at the Washington DC VA Medical Center. Compliance with OSHA laws, regulations, and local infection control procedures is also required.
Contract & Timeline
- Type: Firm-Fixed-Price (FFP)
- Period of Performance: One Base Year (March 2, 2026 - March 1, 2027) plus four (4) Option Years, potentially extending through March 1, 2031.
- Set-Aside: Unrestricted
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)
- Size Standard: $34 Million
- Published: January 29, 2026
- RFIs Due: February 5, 2026, 10:00 AM EST
- Quotes Due: February 12, 2026, 10:00 AM EST
Submission & Evaluation
Quotes must be submitted via email to Billie.Pratt@va.gov. Evaluation will be based on Technical Qualifications, Past Performance, and Price, with Technical and Past Performance being considered equal in importance to Price. Offerors are required to provide training certificates or relevant certifications and must complete Section B.3 Price/Cost Schedule.
Additional Notes
This solicitation is issued under FAR Parts 12, 13, and Subpart 13.5. An equipment inventory list, "Equipment Inventory Search - Test Equipment.xlsx," is provided, detailing the specific test and measurement devices requiring calibration. All interested parties must be registered in SAM and have completed the On-Line Representation and Certifications Application (ORCA). Offerors are encouraged to monitor sam.gov for any amendments.