J065--Reverse Osmosis Systems PM
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 10, is soliciting quotes for Reverse Osmosis (RO) Systems Preventive Maintenance and Emergency Services at the Ann Arbor VA Medical Center in Ann Arbor, Michigan. This is a 100% Small Business Set-Aside opportunity, seeking a contractor for a firm-fixed-price contract with a potential five-year duration.
Scope of Work
The contractor will provide comprehensive preventive and emergency maintenance services for RO water systems supporting the Sterile Processing Service (SPS) and Laboratory Department. Key requirements include:
- Preventive Maintenance: Quarterly, semi-annual, and annual visits, including replacement of filters, membranes, UV bulbs/sleeves, carbon tanks, and loop sanitizing.
- Emergency Maintenance: An 8-hour response time for critical repairs, with completion expected the same day unless otherwise approved.
- Compliance: Services must adhere to OEM instructions, ST108 Standard, AAMI Standard 79, and AAMI TIR 34:2014 recommendations.
- Reporting: Submission of detailed field service reports after each visit.
- Personnel: Contractor personnel must complete VA Privacy and Information Security Awareness training.
Contract Details
- Contract Type: Firm-Fixed-Price.
- NAICS Code: 541380 (Engineering Services, size standard $19.0 million).
- Set-Aside: Total Small Business (100% SB).
- Period of Performance: One base year (May 18, 2026 – May 17, 2027) with four one-year option periods, for a total potential duration of five years (May 18, 2026 – May 17, 2031).
- Place of Performance: Ann Arbor VA Medical Center, Ann Arbor, Michigan.
Submission & Evaluation
- Quotes Due: March 30, 2026, at 2:00 PM Eastern Time.
- Submission Method: Electronically via email to Jeanne Ortiz (jeanne.ortiz@va.gov). The subject line must be "36C25026Q0352 – Offer".
- Questions Due: March 10, 2026, at 10:00 AM Eastern Time, via email to jeanne.ortiz@va.gov with the subject "36C25026Q0352 - Question". Answers will be posted to the Contract Opportunities page.
- Evaluation Factors: Award will be based on Technical Capability, Price, and Past Performance.
- Terms Acceptance: Quotes must include a statement accepting the solicitation's terms and conditions or list specific exceptions with rationale.
- Eligibility: Offerors must be registered in the System for Award Management (SAM) at www.sam.gov at the time of offer.
Additional Notes
This is a combined synopsis/solicitation (RFQ) for commercial items. No site visit is offered.