J065--RSO Medical Physics Services KC

Quick Summary

The Department of Veterans Affairs, Network Contracting Office (NCO) 15, has released a solicitation for Radiation Safety Officer (RSO) Medical Physics Services for the Kansas City VA Medical Center and its Community-Based Outpatient Clinics (CBOCs). This acquisition is a Total Small Business Set-Aside. Offers are due by February 18, 2026, at 10:00 AM CST.

Scope of Work

The contractor will provide a board-certified or eligible Medical or Health Physicist for RSO services. Key responsibilities include:

• Routine daily virtual, monthly on-site, and emergency on-site RSO support, including 24/7 coverage.
• Management of Radiation Materials Licensing/Permit, including applications and correspondence with NRC and VHA-NHPP.
• Oversight of the dosimetry program for occupational exposure.
• Annual review of CT and fluoroscopy protocols.
• Providing shielding design calculations and evaluations upon request.
• Performing additional as-needed services such as inspections and protocol optimization.
• Deliverables include detailed reports, compliance documentation, and dosimetry program management.

Contract Details

• Contract Type: Service Contract, consisting of a base year and four (4) one-year option periods.
• Set-Aside: Total Small Business.
• NAICS Code: 541690 - Other Scientific and Technical Consulting Services, with a size standard of $19.0 Million.
• Place of Performance: Kansas City VA Medical Center, Kansas City, MO 64128-2226.
• Product Service Code: J065 - Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies.

Submission & Evaluation

• Offers Due: February 18, 2026, no later than 10:00 AM CST.
• Submission Method: Complete responses should be submitted via email to paul.dixon@va.gov, referencing solicitation number 36C25526Q0205 – RSO Medical Physics Service in the subject line.
• Evaluation Criteria: Best Value.

Eligibility & Notes

• Vendors must be registered in the System for Award Management (SAM) at https://www.sam.gov.
• Service Disabled Veteran Owned Small Businesses (SDVOSB) must be verified in the VIP database (https://www.vip.vetbiz.gov/).
• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference, with FAR 52.212-3 attached.
• Travel and accommodations are the responsibility of the contractor.
• Point of Contact: Paul Dixon Jr., Contracting Officer, paul.dixon@va.gov, 913-946-1109.