J065--Service PM & Cleaning Phoropter|
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Veterans Health Administration, Network Contracting Office 5, is conducting market research to identify vendors capable of providing preventative maintenance services for phoropters at the Washington DC VA Medical Center and Charlotte Hall VA Clinic. This Sources Sought notice aims to gather information to determine the acquisition strategy. Responses are due March 27, 2026.
Scope of Work
The requirement is for preventative maintenance services for a fleet of 26 phoropters (primarily Reichert Ultramatic RX Master and some other models) located across the Washington DC VAMC and Charlotte Hall VA Clinic. Services include annual maintenance, cleaning, lubrication, and inspection according to manufacturer recommendations and procedures. The contractor must provide all labor, personnel, equipment, tools, materials, and supervision. All parts must be OEM certified, and engineers/technicians must be OEM trained. The anticipated period of performance includes a base year (May 15, 2026 - May 14, 2027) and four option years.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Duration: Base year + 4 option years (anticipated)
- Set-Aside: None specified (for market research purposes)
- Response Due: March 27, 2026, by 4:00 PM (ET)
- Published: March 13, 2026
Key Information Requested
Vendors must submit the following:
- Business name (including Unique Entity ID)
- Business type and socio-economic status (e.g., Veteran-Owned, Woman-Owned, 8(a))
- Point of contact (telephone & email)
- Capability statement and summary of relevant past experience (VHA or similar facilities)
- Available contract vehicles (e.g., GSA FSS) with applicable NAICS codes
- Brief summary of services the company can/cannot provide
- Certifications/Licenses for local requirements at DC VAMC (if applicable)
- Confirmation of capability to meet performance requirements and comply with subcontracting limitations, addressing:
- Intent to self-perform
- Method for self-performance if located remotely
- Intent to subcontract and how compliance with limitations will be ensured
Response Instructions
Responses must be submitted via email to Crystal.Brown5@va.gov with the subject line: "36C24526Q0360 – Sources Sought Notice | [Company Name]".
Important Notes
This notice is for planning purposes only and does not constitute a solicitation or a promise to award a contract. Responses are not offers. The Government will not reimburse for any costs incurred in preparing responses. The results of this market research will inform the development of the requirement and acquisition strategy. Potential contractors may inspect equipment at their own expense by arranging with Biomedical Engineering.